VDOL Facility Operations Specialist

State of Vermont • Montpelier, VT

435d

About The Position

The Facility Operations Specialist position within the Department of Labor's Administrative Services team is a technical role focused on the processing and delivery of mail, monitoring and ordering supplies, and maintaining the safety and custodial care of buildings and grounds. The role involves a variety of tasks including shipping and receiving, procurement of supplies, maintenance and safety checks, and custodial duties, ensuring a well-functioning and safe work environment.

Requirements

• Two or more years of building custodial, maintenance work, and/or postal operations experience in government or private industry.

Responsibilities

• Process incoming and outgoing mail through the Department and Buildings and General Services (BGS) systems.
• Handle a large volume of documents daily while ensuring confidentiality.
• Distribute incoming mail to appropriate divisions or personnel.
• Act as a liaison between the Department and the BGS Postal Division and Copy Center.
• Contact vendors for ordering and expediting deliveries.
• Maintain mailroom equipment and coordinate high-level maintenance or repairs with vendors.
• Complete stockroom operations and control inventory of supplies.
• Follow federal and state procurement requirements for supplies.
• Process employee requests for supplies and ensure correct billing codes are used.
• Verify quantity and quality of goods received against packing slips.
• Track inventory and coordinate with state surplus for unneeded supplies.
• Deliver supplies to employees and the state surplus warehouse as needed.
• Maintain records and prepare reports as required.
• Complete general preventative building maintenance and minor repairs.
• Arrange and oversee contractor and vendor work on buildings.
• Conduct compliance reviews for federal and state safety and building code requirements.
• Participate in snow removal, grounds keeping, garbage removal, and recycling.
• Perform regular cleaning and housekeeping duties, including vacuuming, mopping, and deep cleaning.

Benefits

• 80% State paid medical premium and a dental plan at no cost for employees and their families.
• 11 paid holidays each year and a generous leave plan.
• State Paid Family and Medical Leave Insurance (FMLI).
• A State defined benefit pension plan and a deferred compensation 457(b) plan.
• Tuition Reimbursement.
• Flexible spending healthcare and childcare reimbursement accounts.
• Low cost group life insurance.
• Incentive-based Wellness Program.
• Qualified Employer for Public Service Student Loan Forgiveness Program.

What This Job Offers

• Job Type: Full-time
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: No Education Listed