Vans: Executive Administrative Assistant

VF • Costa Mesa, CA

302d • $31 - $38

About The Position

Vans is the original brand rooted in the authentic lifestyle of skateboarding. We are driven by our mission to inspire and empower everyone to live “Off The Wall” - embracing the youthful spirit of freedom, non-conformity, and relentless progression. Yesterday's “Off The Wall” moment is today's new normal, and at Vans, we believe in constantly outdoing ourselves. Together with our communities across the globe, our vision is to push culture forward because we believe that the pursuit of progression never ends. We are constantly inspired by the future generation of positive catalysts within our community. So, before we get to the job details, take a minute to learn a little more about us - our values and our culture. If you can see yourself working side-by-side with a team of people who think and live “Off the Wall,” Vans just may be the place for you. To learn more about our values and our culture, visit Vans Careers or www.vans.com. A day in the life of an Executive Administrative Assistant at Vans looks a little like this. This role reports directly into a member of the Vans Executive Leadership team (ELT), while supporting 1-2 additional functional Vice Presidents as well. You will serve as an indispensable strategic partner to not only the leaders you work with, but the organization as a whole. This critical role demands a seasoned professional capable of proactively managing intricate tasks, effortlessly engaging with high-level leaders, and steadfastly acting as the executive's primary gatekeeper. Your exceptional expertise, strategic acumen, and proactive mindset will be fundamental in steering organizational success and fostering innovation.

Requirements

• 5+ years of experience in a related field.
• Exceptional communication skills to effectively interact with all levels of management.
• Proven project management expertise with the ability to manage multiple high-priority projects simultaneously.
• Superior organizational skills to prioritize and manage information and tasks efficiently.
• Advanced proficiency with MS Outlook, Excel, and PowerPoint.

Nice To Haves

• Ability to interface seamlessly with corporate and brand functions across multiple offices and regions.
• Experience in monitoring and enforcing adherence to corporate policies.
• Capability to represent the executive office with professionalism and excellence.
• Experience in optimizing office operations, including internet research and calendar management.
• Demonstrated discretion and professionalism in handling confidential information.

Responsibilities

• Strategically orchestrate meetings, ensuring seamless execution and impactful outcomes.
• Craft compelling presentations and reports that reflect the department's strategic goals and initiatives.
• Oversee travel and financials, managing and tracking travel expenses and corporate expenditures.
• Lead high-impact projects, providing comprehensive research and support for high-priority special projects.

Benefits

• Medical, dental, and vision insurance.
• 401(k) plan.
• Extensive development and growth opportunities.
• Competitive compensation package.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Apparel Manufacturing
• Education Level: No Education Listed