Vanguard University Career Fair - Assistant Project Coordinator and Events Team Application

Arellano Associates • Chino Hills, CA

81d • $25

About The Position

Arellano Associates (AA) is a specialized public outreach and communications consulting firm focusing on public infrastructure, transportation, and community planning programs throughout Southern California and beyond. The Assistant Project Coordinator (APC) is a full-time position, which performs a variety of tasks for public outreach and stakeholder engagement programs as a member of a project team and under the guidance of a project manager. This is an entry-level position with opportunities for ongoing growth within the company.

Requirements

• Possess excellent written and verbal communication skills.
• Be detail-oriented, flexible, and able to multitask in a dynamic environment.
• Be comfortable interacting with the public both virtually and in-person.
• Be available to attend public meetings and in-person events during workday, evening, and weekend hours.
• Be proficient in Microsoft Office, OneDrive/SharePoint, Google Maps, Google Drive, Constant Contact, and social media platforms (Facebook, Twitter, Instagram, LinkedIn).
• Be familiar with digital engagement tools, including electronic mapping, online survey tools, and other public engagement software, such as Adobe Creative Suite, ArcGIS, SurveyMonkey, MetroQuest, Poll Everywhere, TypeForm, WordPress, and Geosocial interactive mapping.
• Possess basic knowledge of Adobe Creative Suite programs, including InDesign, Illustrator, Photoshop, and/or PremierePro.

Nice To Haves

• A great attitude and enthusiasm for community engagement!
• 0-3 years of experience in public outreach, marketing, communications, public relations, government relations, planning, public policy, and/or a related discipline.
• Bachelor’s Degree (highly preferred).

Responsibilities

• Draft written text for various collateral materials, including fact sheets, brochures, newsletters, posters, e-communications, and social media content.
• Complete tasks needed for in-person public engagement events, such as public meetings, pop-up events, and special events, including meeting logistics, supplies, and event staffing.
• Assist in applying the latest tech tools to communicate project information and receive public input, utilizing platforms like ArcGIS, SurveyMonkey, MetroQuest, Poll Everywhere, TypeForm, Google Forms, Salesforce, WordPress, dashboards, interactive maps, etc.
• Use Adobe Creative Suite programs for basic file creation and editing, including InDesign, Illustrator, PhotoShop, and/or PremierePro.
• Coordinate vendor services, including printing, catering services, translation and interpretation services, toll-free phone lines, etc.
• Update stakeholder databases, project websites, and social media content regularly.
• Perform project tasks within allotted timeframes and budget parameters, ensuring timely and cost-effective completion.
• Communicate issues and challenges to management promptly.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree
• Number of Employees: 51-100 employees