Utility Coordinator

Discovery Senior Living • Bonita Springs, FL

13d • $70,000 - $80,000 • Remote

About The Position

As the Utility Coordinator, your role includes managing utility account setup, maintenance, and coordination across communities, while supporting invoice processing, reconciliation, and vendor relationships to ensure accurate billing, timely payments, and uninterrupted service.

Requirements

• Bachelor’s degree in Accounting, Finance, Business, or related field preferred
• 2–4 years of experience in accounting, treasury, utilities, or related operational role
• Experience with invoice processing, account reconciliation, or vendor coordination
• Strong attention to detail and organizational skills
• Ability to manage multiple accounts and deadlines in a fast-paced environment
• Strong problem-solving and analytical skills
• Proficiency in Microsoft Excel and financial systems
• Strong communication skills with ability to collaborate across teams

Responsibilities

• Establish, transfer, and close utility accounts for new, sold, or transitioned communities
• Maintain accurate records of account numbers, service addresses, billing cycles, and vendor contacts
• Coordinate service activations, meter reads, and deposits to prevent service disruptions
• Review, code, and submit utility invoices for payment in accordance with company policies
• Ensure invoices are processed timely to avoid late fees, penalties, or service interruptions
• Partner with Accounts Payable to resolve invoice discrepancies or missing documentation
• Track monthly utility expenses and identify variances or billing discrepancies
• Reconcile utility statements against internal records as needed
• Serve as primary liaison between utility providers and internal property teams
• Resolve billing issues, service concerns, and account discrepancies in a timely manner
• Coordinate with Treasury on funding needs, new account setup, and payment timing

Benefits

• competitive pay with early access to earned wages
• flexible scheduling
• health, dental, vision, life, and disability insurance
• paid time off and holidays
• a 401(k) with employer match
• paid training and growth opportunities
• uniforms (where applicable)
• additional perks such as an Employee Assistance Program (EAP), volunteer time off, and wellness-related benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees