Urgent Care Veterinary Receptionist
About The Position
What should you expect working as a Caregiver Support Staff? BASIC QUALIFICATIONS Has the ability to solicit, process, and integrate input from team members and administrators Recognizes areas of conflict or disagreement and deals with them through open and honest dialogue. Contributes to a positive work environment by treating others with fairness and respect Demonstrates proficiency and/or willingness to learn the advanced use of practice management software, electronic medical records, Microsoft Office products, and ASANA PROVIDE TIMELY AND PROFESSIONAL COMMUNICATIONS WITH CAREGIVERS AND COWORKERS Greet caregivers in a friendly and timely manner Receive incoming calls, provide available information, and route as needed Ensure caregiver information is recorded accurately and consistently Assist, coordinate and/or perform appointment scheduling between caregivers and medical staff Assist incoming patients based on urgency of care and available staff resources Perform clerical duties, including but not limited to filing, copying, faxing, linking, emailing, mailing & scanning PERFROM PROCESSING RELATED DUTIES Process payments for invoices (transactions via cash, care credit, credit/debit cards, and checks) Utilize the clinic's practice management software to finalize invoices, process refunds, and accurately record all sales Reconcile the cash drawer and all payment transactions (cash, checks, electronic payments) against the system's end-of-day report Coordinate with the Medical Support Team to answer any caregiver questions PROVIDE IMMEDIDATE SUPPORT TO ALL DEPARTMENTS Understand hospital logistics to maintain efficiency and reduce costs Be a resource for inventory control, to aid in loss prevention Ensure front lobby remains clean throughout shift ENGAGE PAW’S COLLABORATIVE PROCESS IN ACCORDANCE WITH CURRENT OPERATIONAL GUIDELINES Integrate into the The Collaborative Process Attend regular Collaborative Meetings with members of the Collaborative & Supporting Role Teams Track progress through Core Training, and track issues and accomplishments as they arise Provide feedback on guidelines, processes and policies with intent to improve efficiency and effectiveness Attend departmental or All-Staff meetings
Requirements
- Receptionist with a minimum of 1-year veterinary experience preferred
- Compassionate and calm team player
- Strong communication skills
- Ability to multi-task
- Highly organized and possess computer skills
- Self-starter with the desire to continue to advance your knowledge and skillset.
Responsibilities
- Solicit, process, and integrate input from team members and administrators
- Recognize areas of conflict or disagreement and deals with them through open and honest dialogue
- Contribute to a positive work environment by treating others with fairness and respect
- Demonstrate proficiency and/or willingness to learn the advanced use of practice management software, electronic medical records, Microsoft Office products, and ASANA
- Greet caregivers in a friendly and timely manner
- Receive incoming calls, provide available information, and route as needed
- Ensure caregiver information is recorded accurately and consistently
- Assist, coordinate and/or perform appointment scheduling between caregivers and medical staff
- Assist incoming patients based on urgency of care and available staff resources
- Perform clerical duties, including but not limited to filing, copying, faxing, linking, emailing, mailing & scanning
- Process payments for invoices (transactions via cash, care credit, credit/debit cards, and checks)
- Utilize the clinic's practice management software to finalize invoices, process refunds, and accurately record all sales
- Reconcile the cash drawer and all payment transactions (cash, checks, electronic payments) against the system's end-of-day report
- Coordinate with the Medical Support Team to answer any caregiver questions
- Understand hospital logistics to maintain efficiency and reduce costs
- Be a resource for inventory control, to aid in loss prevention
- Ensure front lobby remains clean throughout shift
- Integrate into the The Collaborative Process
- Attend regular Collaborative Meetings with members of the Collaborative & Supporting Role Teams
- Track progress through Core Training, and track issues and accomplishments as they arise
- Provide feedback on guidelines, processes and policies with intent to improve efficiency and effectiveness
- Attend departmental or All-Staff meetings
Benefits
- Comprehensive Benefits (health, dental, vision, liability, 401k & 401K matching program, life & supplemental insurance, HSA, & FSA)
- Employee Assistance Program
- Paid Vacation and Sick Time for ALL Employees
- Paid Bereavement Program
- Paid Parental Leave Program
- Competitive Compensation
- Continuing Education Allowance (applies to licensed/registered/certified roles)
- Tuition Assistance Program
- Access to a CVA/CVT/CVPM Partnership through Penn Foster
- Career Development Opportunities
- Referral Bonus Program for most positions!
- Additional Benefits May Also Be Available (i.e. Personal Pet Discounts, Holiday Pay, Uniform Allowance, Bonuses etc.)
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
