University Events Catering Coordinator - Catering

University of Texas Medical Branch-posted 2 months ago
Full-time • Entry Level
Galveston, TX
5,001-10,000 employees
Educational Services
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Manages, plans, and executes all catered events through the Department of University Events. Provide quality service in the preparation, set-up, and clean-up of catered events in accordance with department standards. These events will occur on all four UTMB campuses. Coordinates with all event hosts and staff, non-UTMB contract employees, contract kitchen staff, and University Events management to provide services to multiple locations on different campuses within the UTMB Health System.

  • Manage, oversee, and execute official UTMB catered events. Responsibilities include direct supervision of personnel and temp staff hired for each event. Oversee the planning and production of all said events.
  • Coordinates with the kitchen for timely pick-up and delivery to multiple locations utilizing available transportation.
  • Responsible for the coordination, ordering, and delivery of floor stocks and supplies for all UTMB campus Special Use Facilities and planned events.
  • Ensures all items are delivered as requested by a customer using problem-solving resolution with the kitchen and temporary staffing.
  • Ensures proper food temperatures are maintained on all food items in accordance with department policy and notifies management if the equipment is not maintaining a proper temperature.
  • Demonstrates correct usage of utensils and portion control according to established procedure.
  • Ensures attractive garnishing and food display in accordance with department standards.
  • Actively practices principles learned, including, but not limited to, the following topics: universal precautions, patient rights, fire safety, disaster preparedness, general safety, hazard communication, continuous process improvements, and HACCP. These are also taught to temporary staff and monitored as per UTMB standards.
  • Supervises temporary staff to provide set-up, service, and clean-up to multiple events in multiple locations.
  • Responsible for facility oversight with special events, coordinating with departments of Police, Maintenance, and facility management.
  • Performs related duties as required.
  • High school graduate or GED.
  • One (1) year of previous related food service.
  • Must also have a valid Texas driver's license and complete Safe Driving training.
  • Ability to lead and motivate event teams and volunteers.
  • Proven experience and ability in managing multiple projects and strong attention to detail.
  • Ability to work independently and willingness to take initiative.
  • Excellent communication and interpersonal skills with a high degree of professionalism and competence in working with a variety of individuals, including university executives and administrators, deans, department chairmen, and external constituencies.
  • Banquet experience
  • Working knowledge of CaterTrax
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