UNIV - Fiscal Manager I - Department of Medicine: Division of Hematology Oncology

Medical University of South Carolina • Charleston, SC

107d • $57,334 - $106,080

About The Position

Provide comprehensive financial, grants, and operational management support for the Division of Hematology Oncology. This role is responsible for overseeing the division’s complex portfolio of grants, contracts, clinical trial finances, and unrestricted/restricted budgets totaling more than $20 million annually. The position ensures accurate and timely financial analysis, reporting, and forecasting to support strategic decision-making by division leadership and faculty. In addition, the role manages budget development and monitoring, coordinates PI effort and grant compliance, and partners closely with institutional offices to ensure adherence to university, sponsor, and regulatory requirements. This position plays a critical role in supporting the division’s growth by leading APP recruitment and onboarding efforts, tracking start-up packages, and providing clear, professional communication with diverse stakeholders. By integrating financial stewardship, grant management, and recruitment support, this position contributes directly to the division’s mission of advancing clinical care, research, and education in hematology oncology.

Requirements

• A bachelor's degree with accounting courses and five years professional experience in a related area such as accounting, auditing, banking or finance.
• Proficiency in Microsoft Excel; experience with enterprise financial systems (e.g., WorkDay and Axiom) is a plus.
• Strong analytical skills with the ability to interpret complex financial data, identify trends, and develop actionable insights.
• Demonstrated ability to prioritize tasks, meet deadlines, and work independently in a fast-paced environment.

Responsibilities

• Utilize OurDay reporting tools to manage all programs, projects and grants to include preparation of budgets, data collection, and routing of documents.
• Complete and coordinate financial reports including: quarterly effort/activity reports, quarterly PI reports, and monthly budget-to-actual reports.
• Coordinate with the principal investigator's, Office of Clinical Research, Hollings Cancer Center, Program leadership team, sponsors and Office of Research and Sponsored Programs, Grants and Contracts Accounting to assure reports are completed and distributed appropriately.
• Collaborate with Hollings Cancer Center Clinical Trial Office on clinical trial financial management.
• Manage PI effort on approximately 100 clinical trials with HemOnc faculty as PI.
• Work with HCC CTO to ensure accurate reporting of PI effort.
• Manage HemOnc’s clinical trial shadow accounts and complete journal entries monthly to transfer PI funds to HemOnc.
• Ensure HemOnc’s PI effort is accurately accounted for on the shadow accounts and create CA and PAAs as necessary.
• Meet routinely with grant PI’s to review status of contracts, grants and other sponsored agreements.
• Monitor and resolve cash deficits on grants.
• Lead, prepare and manage the Division of Hematology Oncology $20 million MUSC and MUSCP unrestricted accounts and $2 million restricted annual budget.
• Utilize OurDay reporting tools to conduct in-depth financial analysis to assess assigned division's financial performance, identify trends, and forecast future financial outcomes.
• Prepare regular financial reports, including budget variance analysis, revenue projections, and expenditure tracking, to support decision-making by division leadership and faculty.
• Prepare and manage the Divisions wRVU Tracker with timely adjustments for additions, departures, and changes in buydowns.
• Assist in the development of financial models and scenarios to evaluate the financial impact of various initiatives, projects, and strategic plans.
• Collaborate with the Division Administrator’s to identify opportunities for process improvements and efficiency enhancements in financial operations, systems, and procedures within the divisions.
• Timely complete monthly OurDay financial management checklist in partnership with Division Administrator.
• Work closely with the Division Administrator to develop, monitor, and manage annual operating budgets, ensuring alignment with strategic priorities and resource allocation.
• Timely and accurately track all Start Up Packages in the Division.
• Oversee the personnel effort and funding for faculty, staff, research grant staff, post docs, and temporary employees in the Division, ensuring OurDay payroll costing allocations are updated timely.
• Lead and coordinate recruitment efforts for divisional NP/PA positions and manage all aspects of the onboarding process ensuring a seamless transition into the division.
• Partner with the APP Manager to manage the APP Fellowship Program recruitment, onboarding and offboarding.
• Clearly and professionally communicate program matters with diverse stakeholders and communicate financial information clearly and concisely.
• Present high level overview and detailed financial data, including variance explanations of all programs at monthly meeting with Leadership.
• Prepare for and participate in faculty meetings and create powerpoints for faculty and APP meetings on a monthly basis.

What This Job Offers

• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees