UNIV - Fiscal Analyst II - Department of Medicine: Division of Pulmonary

Medical University of South Carolina • Charleston, SC

122d • $39,764 - $73,576

About The Position

Under the general supervision of the Accountant Fiscal Manager and Program Manager for the Clinical Research Program serving multiple divisions within the Department of Medicine, this position provides support with clinical trial budgeting, tracking, invoice processing, payments, and other routine fiscal and administrative duties. In addition, the applicant will work on special projects to support the Operational mission of the program as needed.

Requirements

• A high school diploma and three years professional experience in a related area such as accounting, auditing, finance or commercial lending.
• A bachelor's degree with multiple accounting courses may be substituted for two years of the required work experience.
• Computer literacy.

Responsibilities

• Support Clinical Trial Budgeting and Documentation: Assists in preparing and updating budget templates for clinical trials using existing guidelines. Supports budget tracking and helps gather necessary documentation for budget revisions. Prepares communications for sponsor negotiations under supervision. Assists with documentation related to amendments and protocol changes, including rerouting through appropriate internal channels.
• Invoicing Support: Prepares and sends out invoices for the grants within the program. Reviews the contracts and budgets to invoice accurately. Follow up with the sponsors to make sure we are being paid on time and answer any questions they may have. Tracks all invoices sent and received as well as tracking payment terms as to when the invoices need to be sent out for each study.
• Incoming Payments Processing: Processes and tracks incoming payments including checks, wire transfers, and ACH deposits. Prepare necessary documentation in the financial system. Maintains organized payment records in program spreadsheets and follows up with sponsors for additional information as directed.
• Program Operations Assistance: Provides operational support to the program on as needed basis. This may include tracking new projects, developing workflows, processing requests, and running workgroups with team members, as requested by program leadership.
• Billing Review and Coordination: Monitors incoming bills for accuracy and routes discrepancies to the appropriate team members. Works with the study team and division procurement to help ensure billing information is correctly entered and reconciled.
• Study Closeout Support: Helps review study activities and tracks milestones for closeout processes. Assists in updating internal tracking systems with budget, income, and enrollment data. Works with senior staff and GCA to assist with journal entry processing and documentation required for study closure.
• Other Duties as Assigned: Performs additional administrative and fiscal duties as directed by program leadership.

What This Job Offers

• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees