UNIV - Executive Assistant II - EVPAA

Medical University of South Carolina

90d • $57,334 - $106,080

About The Position

Directs a wide range of complex and confidential administrative tasks for the MUSC enterprise Chief Artificial Intelligence Officer (CAIO). This position will provide direct administrative support to the CAIO and to the MUSC Center for Artificial Intelligence, and will also support the CAIO in her additional administrative roles of Associate Dean for AI and Director of the Division of Computational Health Sciences and AI in the College of Medicine. Duties will include operational support for the Center and the CAIO to include purchasing, travel arrangements, administrative support for seminar series and other similar activities, executive personnel calendars and processing reimbursements. The Executive Assistant will manage multiple priorities simultaneously, providing immediate responses to inquiries both internal and external. This position requires a motivated self-starter with the ability to quickly shift gears and multi-task in order to manage the daily requirements and goals for the center and the CAIO.

Requirements

• A bachelor's degree.
• Three years experience in public administration, business administration, planning or public relations.
• Computer literacy.

Responsibilities

• Provide administrative support to the CAIO and support her additional roles as Associate Dean for AI and Director of the Division of Computational Health Sciences and AI.
• Establish and manage correspondence and executive team calendar management.
• Coordinate and manage meetings; prepare meeting minutes; secure meeting locations and catering as needed.
• Provide general operational and administrative support for the MUSC Center for Artificial Intelligence and the Division of Computational Health Sciences and AI.
• Coordinate and schedule visits for prospective faculty members.
• Execute complex and confidential administrative services for the CAIO including contacts with University and other communities.
• Consult daily with leadership and senior administrators on behalf of the CAIO concerning matters of administrative urgency.
• Manage meetings/conferences and travel arrangements for CAIO.
• Compose, edit and update correspondence, meeting minutes, presentations and reports for CAIO.
• Establish and maintain positive relations with various constituencies responding to inquiries for the CAIO’s Office.
• Manage CAIO’s agenda items for meetings and staff sub-committees as requested.
• Manage CAIO-led events including securing event locations, catering, and working with external speakers and guests.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees