Unit Specialist I (Part Time)

University of Louisville•Aurora, CO

10d

About The Position

The Unit Specialist I provides comprehensive administrative and clerical support to the faculty, staff, and students of the Physiology Department within the University of Louisville. The position plays a key role in maintaining the department’s operations by handling communications, scheduling, recordkeeping, and student support services in a fast-paced academic environment. This is a benefit eligible, part time position scheduled to work 30 hours per week.

Requirements

Bachelor's in a related field or an equivalent combination of education and experience.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), polling, online video conference programs like Zoom or Teams, and other common programs.
Excellent verbal and written communication.
Strong interpersonal skills for interacting with students, faculty and staff.
Strong attention to detail.
Ability to prioritize tasks, manage time effectively, and meet deadlines.
Comfortable working independently and under supervision.
Reliable and punctual.
Discretion with confidential information.
Adaptability and a proactive attitude.

Nice To Haves

Associate or bachelor’s degree in business administration or a related field.
3+ years of experience working in an administrative role in higher education.
Knowledge of or ability to quickly learn university systems (e.g., PeopleSoft, Workday).
Familiarity with FERPA and confidentiality practices in education.
Experience coordinating travel in a university or corporate setting.
At least 2 years of administrative or office support experience.
Prior experience in data entry, scheduling, or customer service.

Responsibilities

Assists department Unit Specialist III with student recruitment and admissions.
Tracks department graduates into professional school and maintains other post-graduation student data.
Acts as first point of contact for students and faculty in the Physiology office; greet and welcoming visitors; and creates a positive impression for the department.
Assist students with tasks such as scheduling appointments with faculty, coordinating dissertation defenses, poster and dissertation printing, etc.
Assists in planning student events and conferences.
Assists students and faculty members with travel planning, expense reporting, and reimbursement.
Reserves classrooms and conference rooms as needed for courses and meetings.
Facilitates department communications.
Compiles communications from and to students, faculty and staff, via up-to-date group distribution lists.
Maintains department telephone/email directory and distributes annually and additionally when changes occur.
Assists with Department records maintenance, archival disposition, and shredding of confidential documents.
Makes purchases and payments on behalf of the department through utilization of ProCards and university systems for requisitions and wire transfers.
Collects required backup for all purchases/requisitions/wire transfers.
Other duties as assigned.