Unit Secretary
About The Position
The Staffing Coordinator is a member of the operations team who, under the direct supervision of the Nursing Officer Manager and Chief Nursing Officer assists in ensuring efficient management of the patient car unit's supplemental staffing schedules. The Staffing Coordinator functions as the primary coordinator for supplemental staffing files and manager of data for tracking purposes. In addition, is responsible for all clerical functions and computer data functions for the Nursing Administration Office and communicates with Unit Directors and House Supervisors for specific special staff needs. Maintains daily staffing plans with 100% accuracy. Data entry of shifts scheduled, shifts worked or cancelled, sick calls, etc in the ResQ computer system The Staffing Coordinator functions as the primary coordinator for supplemental staffing files and manager of data for tracking purposes. Maintains and reports registry usage every pay period utilizing ResQ. Monitors registry use through registry billing statements. Monitors and documents on statement appropriate cost center for charging and reviews bills for accuracy of dollar charges. Monitor registry use of sign-in and sign-out process in appropriate book. Note discrepancies and notify registry of such. Maintains registry files, per diem files, of completeness and maintain in an organized manner. Maintains records of staff licensure and certifications by entering data in ResQ and forwards paper copies to Human Resources. Notifies Nursing Directors of deficiencies of licensures and certifications, assuring that no staff member work without required license or certification. Arranges staffing of nursing units according to approved matrixes. Assure proper order of cancellations when necessary. Seeks assistance from House Supervisor in making staffing decisions that may differ from matrix In addition, is responsible for all clerical functions and computer data functions for the Nursing Administration Office and communicates with Unit Directors and House Supervisors for specific special staff needs.
Requirements
- One year experience as a Unit Secretary or Staffing Coordinator in an acute care facility.
- High School diploma
Responsibilities
- assists in ensuring efficient management of the patient car unit's supplemental staffing schedules
- functions as the primary coordinator for supplemental staffing files and manager of data for tracking purposes
- responsible for all clerical functions and computer data functions for the Nursing Administration Office
- communicates with Unit Directors and House Supervisors for specific special staff needs
- Maintains daily staffing plans with 100% accuracy
- Data entry of shifts scheduled, shifts worked or cancelled, sick calls, etc in the ResQ computer system
- Maintains and reports registry usage every pay period utilizing ResQ
- Monitors registry use through registry billing statements
- Monitors and documents on statement appropriate cost center for charging and reviews bills for accuracy of dollar charges
- Monitor registry use of sign-in and sign-out process in appropriate book
- Note discrepancies and notify registry of such
- Maintains registry files, per diem files, of completeness and maintain in an organized manner
- Maintains records of staff licensure and certifications by entering data in ResQ and forwards paper copies to Human Resources
- Notifies Nursing Directors of deficiencies of licensures and certifications, assuring that no staff member work without required license or certification
- Arranges staffing of nursing units according to approved matrixes
- Assure proper order of cancellations when necessary
- Seeks assistance from House Supervisor in making staffing decisions that may differ from matrix
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
