Unit Secretary, PRN

Inova • Alexandria, VA

1d

About The Position

Inova Mount Vernon Hospital-Nursing Administration Support is looking for a dedicated Unit Secretary to join our Nursing Administration Support unit. This role will be PRN/As Needed, Days & Shifts Vary
Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Requirements

• High School diploma or equivalent
• Basic Life Support (BLS) certification if also works as a Clinical Tech.

Nice To Haves

• Healthcare experience

Responsibilities

• Performs a variety of clerical activities to support efficient department operations.
• Provides prompt, efficient reception support for the unit.
• Provides secretarial support to ensure effective maintenance of confidential patient information.
• Performs a variety of clerical activities and unit specific work to support efficient department operations
• Copies and faxes records and other information as needed
• Maintains and updates physician and lab databases
• Maintains forms and clerical supplies, and ensures maintenance of medical supplies based on par levels
• Attends staff and committee meetings and takes minutes as requested
• Prepares unit charges as appropriate for specific unit needs.
• Provides support to ensure effective maintenance of confidential patient information
• Creates, maintains, and terminates patient charts in compliance with Medical Records guidelines
• Ensures the integrity of the medical record, including patient identification on all chart forms
• Obtains and files test results, lab reports and treatment in charts
• Update patient charts in GECE/IDX with the time of discharge and moves them to EDDIS in a timely manner
• Runs and distributes EPIC reports as requested by leader.
• Answers incoming and logs all outgoing calls and takes accurate and complete messages
• Pages program personnel, other departments, and physicians, as needed.
• Assists in answering call bells and communicating specific patient needs to staff
• Triages and escalates patient issues to next care provider if time exceeds 5 minutes or sooner as appropriate.
• Facilitates the movement of patients into and out of unit and keeps the Charge nurse informed of patients to be admitted or transferred
• Coordinates with nurses, patient transport and admission personnel regarding admissions and transfers
• Schedules diagnostic tests and lab work as prescribed by nursing and medical staff.
• Guarantees that all chart documents are placed in the chart in preparation for transfer or discharge.
• Returns old medical records to Medical Record Department at discharge.
• Scans, fax and/or sends patient documents to Medical Records in a timely and accurate manner.
• Maintains chart forms in correct placement in the chart behind the correct chart tab.
• Sends thinned charts to new unit upon transfer or to Medical Records upon discharge
• Transcribes physicians' orders accurately and in a timely manner.
• Greets patients, families and visitor as they enter the unit.
• Provides non-clinical information (e.g. directions to a department, location of a patient's room, identification of assigned nurse) to patients, family members, visitors, staff, and physicians
• Monitors patient and visitor movements at the nursing station and provide information to facilitate prompt patient care
• Ensures that the desk remains covered at all times.
• Generates and maintains tools necessary for patient care (Kardex, MAR, Treatment sheets, Admission Order Forms, Progress Notes, Consult Sheets)
• Maintains patient census and status boards, log books, and computer databases, ensuring that date and records are current and accurate.
• May perform additional duties as assigned.

Benefits

• Retirement: Inova matches the first 5% of eligible contributions – starting on your first day.
• Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED