Unit Research Administrator

University of South Florida • Tampa, FL

22h

About The Position

The Unit Research Administrator position will provide administrative support to within the USF Health Office of Research to various Morsani College of Medicine departments. This position acts as a primary contact between Principal Investigators and Sponsored Programs on the identification, development, review, submission and administration of grants and contracts. This position supports researchers by preparing budget projections, developing materials for compliance analysis, and advising the researchers concerning the review of the proposals by Sponsored Programs. This position requires the knowledge of federal sponsor agency guidelines and regulations, OMB Uniform Guidance, and private sponsor agency guidelines. After awards are made the position provides guidance to researchers on administrative steps such as setting up accounts, reviewing and approving progress reports for the Principal Investigators and ensure timely submission of invoices and financial reports prepared by Sponsored Programs.

Requirements

• This position requires a Bachelor’s degree and 1 year of professional administrative experience; or a Master’s degree.
• Progressively responsible related experience may substitute for the required education on a year for year basis.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed: (a) Two years of direct experience for an associate degree; (b) Four years of direct experience for a bachelor’s degree; (c) Six years of direct experience for a master’s degree; (d) Seven years of direct experience for a professional degree; or (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.
• High level communication skills; critical thinking, time management, adaptability
• Federal, state, and institutional regulations as it relates to research and research expenses.

Nice To Haves

• Knowledge of uniform guidance, ORACLE, FAST, proposal submission systems (ASSIST, Research.gov, proposal central, etc)
• Microsoft suite.

Responsibilities

• Proposal Development and Pre-Award: Works closely with faculty in the development of proposals while ensuring compliance with applicable sponsor, University Sponsored Programs, and USF Health regulations, guidelines and processes.
• Provides technical assistance for the development of grant proposals for various agencies.
• Assists in critical review and editing of research proposal.
• Calculates budgets and ensures inclusion of all appropriate and required elements including direct and indirect costs, cost share, program income, etc.
• Assists in developing budget justifications, review of sub-recipient budgets and justifications, and insures accurate completion of sponsor application forms and adherence to USF internal processes.
• Post Award Management: Responsible for the oversight and support to Principal Investigators, project staff, and USF Health administration in the following areas of post-award management.
• Analyze new awards for advance account applicability; prepares and oversees award setup; compiles sub-recipient agreement paperwork and information; works with post award staff to ensure compliance of all financial transactions; works with study staff to ensure the timely completion of progress reports.
• Additionally, this position will monitor the effort reporting process for assigned departments; identify and track cost sharing and matching requirements and documentation; assists with obtaining sponsor approvals for non-budgeted financial transactions or changes; assist with responses to audits and post-project requests.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level