Unit Coordinator

Hebrew SeniorLife•Dedham, MA

About The Position

I. Position Summary: Perform diversified general clerical, secretarial, and receptionist duties according to established policies and guidelines, working under supervision of the DON. Demonstrate a strong commitment to the philosophy and goals of the unit and the Hebrew Rehabilitation Center. II. Position Responsibilities: Communicate with patients, families, visitors and other health professionals in a manner that conveys respect, caring and sensitivity. Maintain confidentiality of patient and unit information. Prioritize work, and provide prompt, efficient service. Answer telephone, screen calls, take and relay messages. Pick up and deliver mail to Nursing unit, screen patient’s mail and refer to appropriate person as necessary. Act as unit receptionist; refer visitors, family or staff to the appropriate person or place for information or direction. Prepare correspondence and reports. Order supplies in a cost-effective manner. Perform daily clerical duties as required and requested, i.e., develop and/or edit data and perform data entry; use computer skills to prepare reports, draft memos, and compose unit meeting minutes. Transport patients to clinic and other designated areas within the Center, as requested. Review information on patient records to ensure completeness and accuracy, keep files current according to established guidelines, and oversee and assist with monthly MDS process. Coordinate appointments for patients, unit meetings, and other unit activities. Maintain and keep current unit records, reports, and bulletin boards. Transcribe doctor’s orders for patient appointments. Working with a licensed nurse, check the monthly computer printouts of medication and treatment sheets. Participate in the scheduling process in conjunction with the Director of Nursing. Label all equipment used for patient care. Assist with staffing and enter electronic time sheets/time changes. Assist with unit educational activities, i.e., orientation of new staff, preparation of educational materials, and training of designated staff in computer skills. Adhere to established departmental policies, procedures, and objectives. Participate in educational programs, unit meetings, and quality improvement programs. Exemplify professionalism and exhibit values, which contribute to the achievement of the mission of the Hebrew Rehabilitation Center. Perform other related duties as required or directed. III. Qualifications High School or equivalent plus post high school specialized training. Secretarial/clerical skills including knowledge of pertinent computer applications and medical terminology. Previous secretarial experience desired. Successful completion of HRC orientation and competency tool. Annual attendance at hazards communication, infection control, fire safety and elder abuse education programs. Remote Type Salary Range: $41,555.00 - $58,178.00 Welcome to Hebrew SeniorLife Careers! For All You Can Be At Hebrew SeniorLife, you’ll set the highest standard as part of our commitment to redefine the experience of aging. With compassion, resilience, and determination, you’ll make a difference in the lives of patients, residents, their families, and the broad senior care community every day. And they will make a difference in yours. These life-changing connections will give your work meaning and fuel your desire to be all that you can be. At Hebrew SeniorLife, that’s uniquely possible. Because here you’ll be supported to always keep growing. And as you do, so will our collective impact.

Requirements

High School or equivalent plus post high school specialized training.
Secretarial/clerical skills including knowledge of pertinent computer applications and medical terminology.
Successful completion of HRC orientation and competency tool.
Annual attendance at hazards communication, infection control, fire safety and elder abuse education programs.

Nice To Haves

Previous secretarial experience desired.

Responsibilities

Communicate with patients, families, visitors and other health professionals in a manner that conveys respect, caring and sensitivity.
Maintain confidentiality of patient and unit information.
Prioritize work, and provide prompt, efficient service.
Answer telephone, screen calls, take and relay messages.
Pick up and deliver mail to Nursing unit, screen patient’s mail and refer to appropriate person as necessary.
Act as unit receptionist; refer visitors, family or staff to the appropriate person or place for information or direction.
Prepare correspondence and reports.
Order supplies in a cost-effective manner.
Perform daily clerical duties as required and requested, i.e., develop and/or edit data and perform data entry; use computer skills to prepare reports, draft memos, and compose unit meeting minutes.
Transport patients to clinic and other designated areas within the Center, as requested.
Review information on patient records to ensure completeness and accuracy, keep files current according to established guidelines, and oversee and assist with monthly MDS process.
Coordinate appointments for patients, unit meetings, and other unit activities.
Maintain and keep current unit records, reports, and bulletin boards.
Transcribe doctor’s orders for patient appointments.
Working with a licensed nurse, check the monthly computer printouts of medication and treatment sheets.
Participate in the scheduling process in conjunction with the Director of Nursing.
Label all equipment used for patient care.
Assist with staffing and enter electronic time sheets/time changes.
Assist with unit educational activities, i.e., orientation of new staff, preparation of educational materials, and training of designated staff in computer skills.
Adhere to established departmental policies, procedures, and objectives.
Participate in educational programs, unit meetings, and quality improvement programs.
Exemplify professionalism and exhibit values, which contribute to the achievement of the mission of the Hebrew Rehabilitation Center.
Perform other related duties as required or directed.