Undergraduate Program Administrator

University of California-Irvine • Irvine, CA

268d • $25 - $43

About The Position

The UCI School of Physical Sciences and Department of Mathematics is recruiting an Undergraduate Program Administrator. The primary responsibilities of this role are in consultation with department leadership. The Administrator advises the Department Chair and Department Manager in administrative matters including confidential departmental matters and provides administrative analysis related to the undergraduate programs. The Administrator uses professional concepts in analyzing and drafting the annual department schedule for courses, seminars, and special events, taking into consideration faculty leaves and sabbaticals, course preferences, faculty course load, classroom availability, and enrollment trends and data. Closely analyzes course curriculum planning to ensure it meets the needs of students for degree progression. Independently obtains classrooms for courses with careful consideration of degree requirements as well as the requirements and restrictions of the Campus Scheduling Office. The Administrator oversees all planning, scheduling, and coordination elements of the undergraduate program within the department, including some student affairs counseling.

Requirements

• Bachelor's degree in related area and/or equivalent experience/training.
• 1-3 years of applicable working experience for an organization.

Responsibilities

• Collaborates with Vice Chairs to plan and draft the annual teaching schedule based on course listings, enrollment trends, and faculty availability.
• Independently schedules department courses for academic year and summer session, obtaining classrooms and advising department leadership on resource allocation.
• Oversees enrollment restrictions and exceptions for academic year and summer courses, serving as the primary administrative contact for all undergraduate students.
• Coordinates and suggests course and degree program changes, preparing and submitting approvals to the Academic Senate.
• Maintains the accuracy and relevance of the undergraduate website by updating instructional course information and sending announcements to students.
• Manages undergraduate programs and student activities, including the Honors Program and major specializations.
• Oversees and processes departmental funding opportunities and reimbursements, managing budgets and providing financial reports.
• Provides support for graduate academic counseling, degree completion, curriculum enhancements, and serves as backup to the Graduate Student Affairs Officer.

Benefits

• Medical insurance
• Sick and vacation time
• Retirement savings plans
• Access to discounts and perks

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Bachelor's degree