UIL Academics Administrative Manager

University of Texas at Austin

82d • $65,000

About The Position

The University Interscholastic League (UIL) is the governing body for extracurricular activities in Texas public schools. The UIL sanctions and conducts activities in academics, music and athletics for students in elementary, middle school and high school in over 1,200 member school districts. The university provides employees a competitive benefits package that includes health insurance (premiums covered 100% for full-time benefits-eligible employees), retirement plans, and paid leave, in addition to other programs and services.

Requirements

• Bachelor's degree.
• Five years of clerical experience, including two years of experience with complex administrative functions.
• Experience composing and editing business correspondence.
• Experience interpreting policy and implementing procedures.
• Ability to display tact and professionalism, work cooperatively in a fast-paced office environment, while providing excellent customer service.
• Outstanding verbal and written communication skills with the ability to effectively communicate to a broad audience.
• Proficiency with Microsoft Office and Adobe programs.
• Demonstrated time management, critical thinking, and organizational skills.
• Ability to use sound judgment to facilitate independent decisions.
• Experience managing simultaneous projects and meeting tight deadlines, and ability to determine and manage priorities.

Nice To Haves

• Experience with UIL activities and public school personnel.
• Experience with planning and executing events.
• Experience with Smartsheet and project management.
• Demonstrated competency in direct customer service.

Responsibilities

• Provide administrative and clerical support to the UIL Academic Department and Director of Academics.
• Work directly with the Academic Director and serve as a point of contact and administrative support for the department.
• Create, proofread and edit correspondence.
• Answer or route email and phone calls and assist with routine correspondence (mailings, clerical filings, electronic documents, accommodation requests) for the academic department.
• Coordinate with consultants and academic staff on formatting, proofing and editing high school academic contest and study materials, publications, handbooks, and manuals.
• Coordinate with other departments to effectively manage the printing and shipping of contest materials and awards.
• Maintain and update UIL academic web pages.
• Prepare and coordinate details for the organization and administration of academic contests, conferences and other departmental events.
• Organize a schedule of events.
• Maintain the online entry system.
• Manage school registrations and payments.
• Distribute materials and set up meeting spaces.
• Act as a liaison and facilitate interactions with stakeholders (teachers, academic coordinators, spring meet directors, state contest directors/consultants, resource vendors and committee members).
• Solicit names and compile a database of contest officials.
• Create the academic newsletter.
• Manage the wildcard qualifiers listing.
• Archive results for historical records.
• Work weekends and holidays, depending on academic events or UIL functions.
• Other related functions as assigned.

Benefits

• Health insurance (premiums covered 100% for full-time benefits-eligible employees)
• Retirement plans
• Paid leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree
• Number of Employees: 251-500 employees