UBMS Part Time Administrative Assistant

Kentucky Community and Technical Colleges • Elizabethtown, KY

81d

About The Position

ECTC is seeking a Part-Time Administrative Assistant to provide administrative support and customer service for the Upward Bound Math and Science (UBMS) program.

Requirements

• High School Diploma and 3 years of experience, or equivalent (Associate Degree and 1 year of experience).

Nice To Haves

• Ability to work effectively on a team and independently
• Ability to work in a flexible schedule based on the needs of grants
• Highly dependable and prompt
• Excellent written and oral communication skills
• Strong analytical or problem-solving skills
• Strong organizational and people skills
• Proficient computer skills
• Familiar with Microsoft Office Suite.

Responsibilities

• Supports a professional office environment of efficiency, customer service, and clerical support for both UBMS staff, including requisitions, supply requests, and travel documents.
• Responsible for the preparation of grant reports, quarterly and annual performance reports, and monthly budget reconciliation for UBMS.
• Responsible for maintaining, updating, and creating content for all social media accounts and websites for UBMS.
• Engages in professional development to enhance job performance and growth.
• Performs data entry for the UBMS Blumen database, ensuring accuracy and timeliness of entries in relation to the goals, objectives, and activities of the program documents.
• Calls prospective and current participants in the program to complete enrollment, update student files, and communicate events in the program.
• Creates and maintains an accurate and comprehensive file system that protects the privacy of program participants and their files to ensure compliance with the College and the U.S. Department of Education.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED