TxDOT CEI Record Keeper

HNTB Corporation•Plano, TX

10d•Onsite

About The Position

This position is to be a Record Keeper on TxDOT CEI team. The record keeper is responsible for monitoring the documents from beginning of construction to project closeout. Will review & authorize DWR payments in SiteManager. Will review payrolls in LCPTracker ensuring compliance to TxDOT CCM. Monitor DMS- Diversity Management Systems for compliance with TxDOT DBE program. This role will require on site in field office most days to interact with the team and TxDOT At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners. What You’ll Do: Defines standards and workflows for document management as well as leads the collection, authorization, publication, storage, retrieval, and retention of documents. Establishes (within corporate or client guidelines) the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents. Maintains the master electronic project files. Prepares records for inactive storage according to the Records Retention Schedule. Copies and scans documents as needed to perform distribution and storage duties. Manages and audits document control processes and systems to ensure control and availability of documentation to appropriate personnel. May provide training to project personnel regarding document control and record retention policies, procedures, and project management system use. Reviews new and revised documentation for suitability and conformance to HNTB or client standards. Performs and/or supports quality reviews and audits associated with document controls procedures. Performs other duties as assigned.

Requirements

Associate's degree in relevant field and 6 years relevant experience, or In lieu of degree, 8 years of project controls and/or technical administrative support experience
SiteManager Experience- TxDOT Document Control System
ProjectWise document management experience
LCPTracker & DMS experience
10+ years of Record Keeping Experience
Experience reviewing TxDOT payments and calculations

Nice To Haves

Experience working as client's PM/CM agent (e.g., providing program management/construction management services), or as part of design-build contractor (or equivalent design and construction experience)

Responsibilities

Defines standards and workflows for document management as well as leads the collection, authorization, publication, storage, retrieval, and retention of documents.
Establishes (within corporate or client guidelines) the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents.
Maintains the master electronic project files.
Prepares records for inactive storage according to the Records Retention Schedule.
Copies and scans documents as needed to perform distribution and storage duties.
Manages and audits document control processes and systems to ensure control and availability of documentation to appropriate personnel.
May provide training to project personnel regarding document control and record retention policies, procedures, and project management system use.
Reviews new and revised documentation for suitability and conformance to HNTB or client standards.
Performs and/or supports quality reviews and audits associated with document controls procedures.
Performs other duties as assigned.