Tumor Registrar 2

University of Miami-posted 3 days ago

Full-time • Mid Level

Remote • Coral Gables, FL

5,001-10,000 employees

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The Tumor Registrar 2 position is responsible for the performance of advanced technical work in coding and qualitative analysis of medical records for all patients diagnosed, seen or treated with malignant or benign reportable disease in accordance with American College of Surgeons Commission on Cancer (ACoS CoC), Florida Cancer Data System (FCDS), Commission on Cancer (CoC) and the National Cancer Data Base (NCDB) guidelines. Assures compliance of coding rules and regulations according to regulatory agencies Florida Cancer Data System and National Cancer Data Base. Works as a team member to meet departmental goals and state and national reporting goals. Abstracts prescribed data elements from the medical records.

Perform case finding, data collection, data analysis, data entry, follow up, quality control.
Abstract prescribed data elements from the medical records.
Perform Chart retrieval and review.
Accurately code the classification of oncology diseases, diagnosis, procedures, and treatments using cancer data management science coding systems for all University of Miami Health System facilities.
Write reports and provide information for the Tumor Boards/Tumor Board Grid, Survivorship Care Plan, Cancer Committee and related Committees.
Submit data, reports, and complete required responsibilities for various registries and reporting systems, i.e., State/National Cancer Data Base, Cancer Program Practice Profile Reporting (CP3R), Rapid Quality Reporting System (RQRS), etc.
Validate data and information entered by staff.
Creates customized reports using data requested by senior management, and conducts ad hoc analyses.
Design and create reports that identify opportunities for improvement in the quality program processes.
Prepare comprehensive documentation to support all related activities.
Contact regulatory agencies to research and clarify program rules.
Work as a team member to meet departmental goals and state and national reporting goals.
Serve as a reliable resource to hospital staff, physicians, and patients on matters related to maintaining compliance per established standards.
Complete special projects and ad hoc assignments.
Assist in training and coaching of new staff.
Assist with reports and presentations for departmental and university committees, meetings, and projects.
Participate in professional development opportunities and required trainings, and assigned committees.
Case Finding and Abstracting Screen and carefully review Suspense files and other sources to identify eligible cases for abstracting in compliance with Commission on Cancer (CoC) and Florida Cancer Data System (FCDS) guidelines.
Place all ineligible cases into the Non Reportable File in the METRIQ Database.
Identify, review and abstract inpatient and outpatient medical records with Tumor Registry eligibility criteria for both Analytic and Non Analytic cases.
Enter abstracted data into Tumor Registry’s electronic database.
Ensure completeness, accuracy, and timeliness of data entered.
Follow-up with physicians, healthcare providers, family members, patient or other reliable resources for clarification of missing and/or incomplete information.
Utilize appropriate and approved coding resources; e.g., American College of Surgeons Commission on Cancer, Florida Cancer Data System, etc.
Prepare statistical reports, as requested, utilizing abstracted data for internal, external, FCDS, NCDB reporting.
Assist with preparation of charts, tables, graphs, analysis, etc.
Interact with navigators, physicians, nurses, and all other necessary individuals to ensure compliance with standards of care.
Follow-up Assist with follow-up and tracking of cancer patients to determine current health status/outcome of eligible patients.
Update Tumor Registry database with follow-up information.
Rapid Quality Reporting System (RQRS)/CP3R/PCHQR Perform all RQRS/CP3R/PCHQR responsibilities including case finding, abstracting, follow up, etc. for all eligible cases meeting RQRS/CP3R/PCHQR reporting requirements.
Interact with navigators, physicians, nurses, and all other necessary individuals to successfully achieve and maintain RQRS/CP3R/PCHQR compliance.
Identify all eligible cases by reviewing the Suspense file on a daily basis.
Abstract all eligible cases within one month from date of first contact with our institution in accordance with Florida Cancer Data System and Commission on Cancer guidelines.
Create a file of abstracted cases and submit to RQRS/CP3R/PCHQR monthly.
Perform quality control and correct all errors and data edits.
Monitor RQRS/CP3R/PCHQR dashboards to ensure compliance with standards of care for all cases.
Work closely and communicate with physicians, nurses, navigators and other related staff to capture all relevant data and to ensure concordance with all measurable standards of care.
Re-abstract all eligible cases to extract required treatment, cancer status, patient status, and outcome information as often as needed (once every 4 – 6 weeks in most cases) until all required information has been completed.
Re-submit all re-abstracted cases to RQRS/CP3R/PCHQR monthly, updating the information in RQRS to demonstrate concordance with the measures followed.
Quality Control & Professional Development Participate in departmental and organizational performance improvement activities.
Review and correct registry data edits and errors for complete and accurate data.
Attend and actively participate, as requested, in conferences, seminars, committee meetings and other educational activities to enhance professional growth and development and maintain certification as a Tumor Registrar.

Minimum Bachelor’s Degree preferred
Certified Tumor Registrar required.
Minimum three years of Certified Tumor Registry or directly related work experience required.
Commitment to University Values: Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, Teamwork.
Knowledge of Medical Terminology, Anatomy and Physiology.
Knowledge of SEER staging, TNM staging, Collaborative staging, ICD-10, and ICD-O-3 coding required.
Familiar with general healthcare terminology; including aspects of care, standards of care metrics for accreditation / maintenance.
Excellent technical skills required: Demonstrated competency in computer applications, inclusive of the ability to learn new applications and programs, and experience with Tumor Registry software; excellent typing skills.
Strong analytical Skills: Experience in analyzing oncology data strongly preferred.
Excellent interpersonal skills: Ability promote and sustain outstanding interpersonal and customer service skills (verbal and written) while accepting responsibility to ensure all working relationships are respectful and professional.
Excellent critical thinking skills: Ability to consistently apply independent and critical thinking skills to solve problems and escalate problems.
Ability to be self-directed while successfully managing the prioritization and execution of multiple deadline-driven projects simultaneously.
Excellent attention to detail: Demonstrated ability to accurately review, screen and enter data.
Excellent communication and presentation skills: Ability to clearly, effectively, and respectfully communicate questions, ideas, and solutions verbally and in writing to a broad spectrum of specialized skill and clinical experience.
Ability to conform to shifting priorities, demands, and timelines through analytical and problem solving capabilities
Ability to ensure consistent and accurate adherence to established workflows and processes.
Required ability to sustain mature judgement and maintain strict confidential information and patient confidentiality as mandated by HIPAA, and University policies, respect the rights and privacy of others at all times.
Required to maintain current knowledge and practice in compliance with standards established by the American College of Surgeon’s Commission on Cancer and the Cancer reporting laws according to Florida Statutes, and maintain active licenses / certifications as deemed required by minimum requirements for position.

Preference given for additional experience working in oncology, or another other clinical / healthcare environment.
Topography and morphology coding experience preferred.
Knowledge of rules and regulations applicable to cancer data management science preferred.
Strong analytical Skills: Experience in analyzing oncology data strongly preferred.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

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