TTA-Partnerships Project Manager

International Rescue Committee-posted 5 months ago
Mid Level
New York, NY
5,001-10,000 employees
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The TTA-Partnerships Project Manager position is a temporary role within the Awards Management Unit, intended for current IRC staff. This role is remote/flexible and is expected to start as soon as possible, lasting for a duration of 3 months. The project, funded by Sida and supported by NEAR, aims to strengthen local humanitarian systems by co-creating and adapting open-source operational and technical tools based on the priorities identified by Global South civil society organizations (CSOs). The project is currently in its second year, focusing on active piloting, adaptation, and dissemination of resources. The Partnerships Project Manager will work closely with the Senior Partnerships Specialist to support this critical phase.

  • Coordinate scheduling and logistics for Steering Committee and Task Team meetings.
  • Support meeting documentation: draft agendas, take notes, and capture key decisions.
  • Maintain updated records of members, nominations, and contact lists.
  • Help manage engagement with key partners, including NEAR and others as relevant.
  • Track feedback from stakeholders and escalate issues or requests to project lead.
  • Support the maintenance of the master workplan and mini workplans for each task team.
  • Track deliverables using existing templates and help flag bottlenecks or needed adjustments.
  • Provide light coordination support to task teams (meeting coordination, follow-ups).
  • Collect and organize progress updates, quotes, and success stories for donor and internal reporting.
  • Support Payments to Steering committee and task team members.
  • Coordinate the regular update of the internal project tracker and shared folders.
  • Contribute to internal visibility efforts (blogs, short updates, fact sheets).
  • Liaise with selected service providers on translation, design, and plain-language editing for tools and follow up on finalizing any admin process.
  • Support collection and population of organisational snapshots for task team and SC participants; maintain an updated map or visual registry.
  • Support finalizing of MoU with the selected platform.
  • Assist in packaging the resources into usable formats (e.g., uploading final tools with meta-descriptions).
  • Help design and roll out feedback mechanisms (surveys or forms) for steering committee and potentially with the platform uploaded material.
  • Coordinate initial dissemination of final tools via IRC channels, NEAR networks, and external partners.
  • Participate in reflection/learning sessions and help synthesize key lessons if time allows.
  • 3–5 years experience in project coordination, partnerships, or localization in humanitarian/development contexts.
  • Strong organizational skills and ability to manage multiple workstreams simultaneously.
  • Familiarity with stakeholder engagement across international and local CSO actors.
  • Experience supporting co-creation or participatory design initiatives is an asset.
  • Fluency in English required; knowledge of Arabic, French, or Spanish is an advantage.
  • Strong writing and communication skills, with attention to detail and responsiveness.
  • Comfort using collaborative tools (e.g., SharePoint, Teams, Airtable, or similar).
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