Trust Operations Securities Specialist II

Bank of Hawaii • Honolulu, HI

1d

About The Position

As an Individual Contributor, this role supports operational processes that ensure accurate and timely handling of trust-related transactions. The role assists in managing asset transfers, trade settlements, income processing, and recordkeeping activities while adhering to regulatory requirements and internal controls. It contributes to a high standard of client service by coordinating with internal partners and external custodians to resolve issues and maintain operational integrity.

Requirements

• High school diploma or G.E.D.
• Minimum 2 years of experience in financial services or a related field.
• Proficient with Microsoft Office applications.
• Intermediate knowledge and skill proficiency in communication, cross‑functional collaboration, detail orientation and technology literacy.
• Basic knowledge and skill proficiency in analytical thinking, business acumen, customer experience, laws and regulations, problem solving, and risk management.
• As a Bank of Hawaii employee, you ensure (or assist with ensuring) compliance with applicable laws, regulations, regulatory requirements and Bank policies and procedures, including but not limited to those related to Fair Banking, Anti-Money Laundering laws and regulations, Bank Secrecy Act and USA PATRIOT Act.

Responsibilities

• Asset Transfers & Non‑Marketable Assets: Processes and monitors asset transfers, non‑marketable securities, unclaimed properties, and safekeeping reconciliations. Reviews instructions, prepares documentation, researches routine discrepancies, and escalates complex or unusual exceptions per established procedures.
• Valuations : Completes Date of Death, Alternate Date of Death, Mean Price, and Book Value Adjustment tasks by following defined workflows. Ensures accuracy, proper documentation, and coordinates with internal partners to obtain missing information.
• Trade Settlement : Performs day‑to‑day processing and tracking of marketable securities transactions. Confirms settlement details with custodians, prepares wire requests, supports reconciliation steps, and reports exceptions according to standard guidelines.
• Shadow Accounting & Reconciliation : Carries out shadow accounting activities with external custodians. Works with internal teams to resolve routine breaks and refers recurring or complex discrepancies to senior staff for review.
• Corporate Actions : Processes mandatory and voluntary corporate actions, litigation events, and proxy voting activities by following established instructions and timelines. Inputs required information, verifies accuracy, and coordinates with internal partners to resolve missing data.
• Income Processing : Executes daily income processing, including dividends, interest, principal and interest payments, and income claims. Completes assigned reconciliations, identifies variances, and coordinates with custodians and internal teams to support issue resolution.
• Internal Support & Guidance : Responds to inquiries from Account Officers and escalates issues as needed. Provides basic guidance to junior staff and Trust Officers on standard operational procedures and system navigation to support consistency in day‑to‑day processes.
• Performs other responsibilities and duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED