Trust Officer

Advisor Group•Henderson, NV

2d•Hybrid

About The Position

The Trust Officer is responsible for the administration of assigned accounts. Our selected candidate will represent the company in business activities and contacts with customers, outside professionals and beneficiaries relating to these accounts. Also, the Trust Officer assures us of compliance with all policies and procedures governing trust functions and all applicable state regulations.

Requirements

Bachelor’s Degree Preferred, H.S. Diploma or GED certificate + Significant Practical Experience in the financial services industry specifically in Trust Administration will be considered.
Strong knowledge of related state trust compliance regulations, policies and procedures, products and services and other trust operational policies.
Proficiencies skills in and personal computer operation; word processing, spreadsheet (e.g., Microsoft Word, Excel etc.) programs.
Typing skills to meet production needs of the position.
Intermediate math skills: ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals; Ability to compute ratios, percent and to draw and interpret bar graphs.
Good oral, written and interpersonal communication skills with the ability to apply common sense to carry out instructions, interpret documents, understand procedures, write reports and correspondence, speak clearly to customers and employees.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Effective organizational and time management skills.
Ability to work with minimal or no supervision while performing duties.
Current driver’s license and a vehicle with appropriate insurance coverage if required to drive while performing assigned duties and responsibilities.
Demonstrates sensitivity to deadlines and ability to multi-task.
Capability to work independently and with a team.
Ability to delegate tasks when necessary.
Aptitude to deal with routine to difficult problems involving multiple facets and variables in non-standardized situations.

Nice To Haves

Licenses Preferred: Certified Trust and Fiduciary Advisor (CTFA)

Responsibilities

Administer accounts in accordance with the governing instrument's terms and in a manner consistent with the needs of principals, beneficiaries, and remaindermen.
Contact or correspond with persons, agencies, and organizations that have an interest in any aspect of an account.
Maintain an awareness of new business opportunities and advise or consult with other officers on details of proposed plans and communicate information to marketing administrator for follow up.
Analyze the need of funds according to needs of beneficiary.
Coordinate and review the preparation for filing federal and state tax returns for trusts.
Establish and maintain client data.
Consult with trust’s attorney from administrative perspective on drafting legal documents specifying details, conditions, and duration of trust.
Review and approve discretionary payments for trusts and the beneficiaries request for disbursements.
Initiate and/or assist in the marshalling and funding of new accounts.
Interact frequently with subordinates, peers, and functional managers.
Comply with all company policies and procedures, state laws and regulations.
Comply with Bank Secrecy Act (“BSA”), OFAC Anti-Money Laundering (“AML”), and USA PATRIOT ACT policies and procedures, by properly verifying the identity of any person/business opening an account, maintain records of the information used to verify before opening an account.
Ensure that proper risk-rate customer as outlined in the Customer Identification Program.
Work to perform personnel functions including performance appraisals and disciplinary actions.
Supervise the activities of employees including, but not limited to, effective delegation of assignments, developing work schedules and providing necessary training.
Report any customer suspected of suspicious activity immediately to the BSA/Compliance Officer.
Participate in required annual BSA/AML/OFAC and Compliance training.
Consistently report to work on time; adhere to scheduled breaks; attend all meetings and training as required of the position.
Understand business implications of decisions; display orientation to profitability; align work with strategic goals.
Responsible for timely preparation and approval of annual and initial trust reviews.
Responsible for preparation and submission of discretionary requests to TAC.
Stay current regarding regulatory rulings and enroll in CE courses if needed.
All other duties as assigned.