Trust and Estate Coordinator

Holland & Knight LLP•Jacksonville, FL

About The Position

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success. Description: The individual in this role will be supporting the Firm’s Private Wealth Services practice group and Bequest Revenue program as well as interacting with Firm clients.

Requirements

Excellent verbal and written communication skills.
Great interpersonal skills.
Experience with Microsoft Office Suite.
Organizational and time management skills.
Bachelor’s degree preferred but may be substituted for relevant legal work experience.

Responsibilities

Support the Firm’s national Bequest Revenue Program.
Run point on individual bequest files.
Direct interface with Executors / Trustees, outside attorneys, accountants, and clients to accelerate the distribution of cash and assets from matured bequests.
Identify probate mistakes, fraud, tax errors, missed statutory deadlines, and excessive fees.
Respond to H&K attorney and client questions.
Charge billable time to individual files as a timekeeper via Intapp.
Flexibility to work remotely on billable matters with Partner approval.
Manage the startup / roll out process for new clients.
Organize and convert paper files to H&K’s paperless platform, conduct scanning, uploading, and oversee the Level 1 Review process.
Prepare website records for attorney review.
Attend client and prospective client events outside the office.
Prepare marketing materials, proposals and Engagement Letters in support of the Bequest Revenue Program.
Organize dinners, meetings, conferences and travel logistics in support of H&K attorneys.
Review / organize / edit monthly Pre-Bills.
Resolve mistakes and issue clean invoices.
Prepare tracking spreadsheets and address outstanding A/R.
Respond to all client billing questions.
Manage the H&K – Client Escrow accounts.
Produce monthly net fee summaries.

Benefits

comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners
life and AD&D insurance
short and long term disability insurance
tax-advantaged accounts for health care expenses, including FSAs and HSAs
FSAs for dependent care
health advocacy services
behavioral health and counseling resources for all family members
401(k)
profit sharing
pre-tax transit and parking program
backup dependent care
senior care planning support
resources for individuals with development disabilities and their caregivers
paid holidays and other paid time off, including paid leave for new parents
Benefits may vary by position and office.
Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.
Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.
Holland & Knight is proud of having built one of the largest, most respected law firms in the world today. Holland & Knight has been advising clients for more than 130 years and has approximately 2,200 lawyers across the U.S. and in five international offices. Holland & Knight services clients globally. Known for our extraordinary legal service to clients, our culture of excellence, and our commitment to the communities in which we work, we are a firm of people who truly believe in what we do. We invite you to experience what Holland & Knight has to offer. It takes more than lawyers to build a great law firm and, as a result, the firm employs more than 1,700 business professionals. Business professionals play a pivotal role in the firm by planning and implementing strategic initiatives to enhance the firm’s capabilities and drive growth. The firm employs business professionals in many different areas, including technology innovation, pricing, business development, finance, talent acquisition, marketing, information governance, cybersecurity, information technology, talent development, compliance, office administration, communications, and project management, just to name a few. Additionally, the firm employs many paralegals and practice assistants who directly support our lawyers and clients. Together, these roles form the infrastructure that allows our lawyers to focus on providing exceptional client service.