Truck Shop Clerk

Allied Waste Transportation • Springfield, IL

285d • $16 - $24

About The Position

The Maintenance Clerk provides administrative support to the maintenance function. This role involves ensuring the availability of parts in a cost-effective manner, maintaining fleet records on inventory levels, preventive maintenance schedules, and corrective maintenance performed on all units. The Maintenance Clerk inputs fleet information into the computerized fleet management system daily and may act as a point of contact with vendors to order, receive, and ensure payment for goods and services. The position also includes preparing truck purchase orders for management approval, utilizing ePro to process transactions, and receiving, tagging, stocking, and dispensing parts to mechanics according to Corporate and Regional policy and local operating procedures. The Maintenance Clerk reviews purchase orders with accounting to ensure accuracy and proper payment of invoices, produces various productivity and usage reports for management review, and follows all safety policies and procedures. Additionally, the role supports the Fleet Manager with analysis of fleet operations reports, resolves data errors, and may assist with parts organization and inventory.

Requirements

• Related experience in a maintenance / trucking industry.
• High school diploma or G.E.D.
• 1 year of general office experience or equivalent training.

Responsibilities

• Assures the availability of parts in a cost-effective manner.
• Maintains fleet records on inventory levels, preventive maintenance schedules, and corrective maintenance performed on all units.
• Inputs fleet information into the computerized fleet management system daily.
• Acts as a point of contact with vendors to order, receive and ensure payment for goods and services.
• Prepares truck purchase orders for management approval, including assignment of general ledger codes.
• Utilizes ePro to process transactions.
• Receives, tags, stocks and dispenses parts to mechanics according to Corporate and Regional policy and local operating procedures.
• Reviews purchase orders with accounting to ensure accuracy and proper payment of invoices.
• Produces various productivity and usage reports for management review.
• Follows all safety policies and procedures; participates with the team to achieve safety goals.
• Reconciles Dossier financial data to Lawson general ledger.
• Supports the Fleet Manager with analysis of fleet operations reports.
• Analyzes data, identifies trends and outliers, and corrects mistakes where appropriate.
• Resolves data errors and escalates others errors to management for comparison against identified critical objectives and standards.
• Assists with the parts organization and inventory.
• Performs other job-related duties as assigned.

Benefits

• Comprehensive medical benefits coverage.
• Dental plans and vision coverage.
• Health care and dependent care spending accounts.
• Short- and long-term disability.
• Life insurance and accidental death & dismemberment insurance.
• Employee and Family Assistance Program (EAP).
• Employee discount programs.
• 401(k) plan with a generous company match.
• Employee Stock Purchase Plan (ESPP).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Waste Management and Remediation Services
• Education Level: High school or GED