TRIO Programs Department Coordinator

Brandeis University • Waltham, MA

4d • $26 - $33 • Onsite

About The Position

Brandeis University invites applications for a TRIO Programs Department Coordinator —a vital role supporting two transformative, federally funded programs that empower first-generation and income-eligible students to pursue and succeed in higher education. As a key member of the Academic Services team, the Department Coordinator provides both administrative and programmatic support for the TRIO Student Support Services Program (SSSP) and TRIO Upward Bound (UB) . This is an opportunity to make a meaningful impact on student success while working in a collaborative, student-centered environment. About the TRIO Programs TRIO Student Support Services (SSSP) serves approximately 150 Brandeis undergraduates who are the first in their families to earn a bachelor’s degree and/or who have overcome financial or other barriers to college. The program provides advising, community-building, and academic success initiatives that promote persistence and graduation. TRIO Upward Bound (UB) serves 60 students from Waltham High School who aspire to become first-generation college graduates. Through mentoring, instruction, and year-round enrichment programming, the UB team helps students navigate their path to higher education and beyond. This position is fully grant-funded through the U.S. Department of Education (DOE) and is contingent upon continued DOE funding . The current appointment runs through August 31, 2026 , with the possibility of renewal based on funding and institutional needs. However the grant funding is reviewed by the DOE on an annual basis.

Requirements

• Education: High school diploma required; bachelor’s degree strongly preferred .
• Experience: 1–3 years of relevant experience (minimum of 2 preferred), ideally in a university, grants-based, or student support setting.
• Skills & Competencies: Strong organizational, time management, and data entry skills. Excellent written, verbal, and interpersonal communication abilities. Experience monitoring budgets and reconciling expenditures. Proficiency with technology platforms such as Microsoft Office, Google Suite, Excel, FilemakerPro, Blumen, Student Access, Moodle, Constant Contact, and Workday.
• Demonstrated sensitivity to the needs of first-generation and income-eligible students.
• Must work in-person on the Brandeis campus and at Waltham High School .
• Ability to pass background checks and CORI requirements.
• Valid driver’s license and ability to drive a 12-passenger van (University-insurable).
• Role involves extended computer use, in-person and virtual meetings, and occasional event setup requiring light physical activity.

Nice To Haves

• Familiarity or prior participation in TRIO or GEAR UP programs.
• Bilingual or multilingual skills (especially Spanish ) are highly valued.

Responsibilities

• Student & Office Support (5–10%): Foster a welcoming, inclusive environment for students, staff, and faculty. Oversee use of program spaces and materials, manage day-to-day operations, and coordinate logistics such as scheduling, travel, and events.
• Data, Compliance, and Reporting (35%): Maintain student records, databases, and documentation in compliance with federal guidelines. Prepare and submit required reports, including the Annual Performance Reports (APRs) to the U.S. Department of Education.
• Budget & Fiscal Management (35%): Track and reconcile program budgets and expenditures for both TRIO SSSP and Upward Bound. Process payroll for student employees, tutors, and mentors, and ensure timely submission of expenses and reimbursements.
• Communications & Outreach (10%): Draft correspondence and manage communications with students, families, and partners. Create and share marketing materials, newsletters, and social media content to promote TRIO initiatives and success stories. Maintain program websites and listservs.
• Event Coordination & Program Support (5%): Assist with planning and execution of student workshops, academic support sessions, and community events. Support staff in coordinating on-campus and community-based activities that align with TRIO program goals.
• Other Duties (5%): Contribute to special projects and initiatives that strengthen program operations and promote a sense of belonging and achievement among students.

Benefits

• Comprehensive benefits package, including:
• Medical, dental, and life insurance.
• Generous paid time off (including 12+ holidays).
• Tuition benefits for employees and dependents.
• 403(b) retirement plan with employer match.
• Opportunities for professional growth and learning within a vibrant, mission-driven campus community.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees