Treasury Assistant

Town Of Lexington • Lexington, MA

230d • $33 - $38

About The Position

The Town of Lexington is currently accepting applications for the full-time position of Treasury Assistant in the Treasurer/Collector's Office. This role involves performing a variety of administrative and financial tasks related to the processing of Town and School revenue and disbursements. The position requires a commitment of 35 hours per week and offers an hourly pay range of $33.88 - $38.70, along with excellent benefits. The application process requires the completion of the Town of Lexington application form, along with a cover letter and resume, which must be submitted to the Human Resource Department. The position will remain open until filled.

Requirements

• Two-year college certificate, including coursework in an accounting related field.
• Minimum of three years of increasingly responsible accounting or banking experience.

Responsibilities

• Oversees the daily receipts/deposits function and performs daily cash management.
• Serves as back-up to making deposits and records departmental receipts and revenue received into the accounting system MUNIS.
• Allocates revenue received to appropriate accounts using Microsoft Excel.
• Assists in setting up and managing all bank accounts.
• Maintains and reconciles all accounts to electronic cash book.
• Acts as operating liaison for all banking transactions for the Town and School.
• Reconciles all bank accounts to the general ledger on a monthly basis.
• Maintains and manages online banking software.
• Ensures all transfers of funds are accurate and timely for bi-weekly accounts payable and weekly payroll warrants.
• Reconciles and transmits all electronic payments for federal and state taxes, ACH accounts payable, and payroll direct deposit files.
• Assists vendors and employees in identifying the payment status of issued checks.
• Handles returned checks, stop payments, voids, manual reissues, and the research status of all outstanding A/R and A/P checks.
• Responsible for paying certain invoices on a timely basis.
• Manages all functions for the Trustee of Public Trust Funds.
• Acts as a liaison with the School Department in identifying funds for posting to general ledger accounts.
• Maintains all records and balances for school student activity accounts.
• Reconciles all student activity accounts to the bank and general ledger.
• Provides schools with necessary banking materials, including deposit slips and stamps.
• Assists in payroll and other year-end closings.
• Prepares financial reports, schedules, and other necessary materials.
• Keeps accurate tax records to assist the Treasurer in filing the 941 quarterly tax returns.
• Assists with other financial functions as needed, including collection tasks.
• Serves as back up at Collector's counter accepting payments and answering questions.
• Provides information and assistance as needed to other employees, departments, and the general public.
• Performs special projects and other related duties as required, directed, or as the situation dictates.

What This Job Offers

• Job Type: Full-time
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: Associate degree