Travel Specialist

ASRC Federal • Reston, VA

15d • Remote

About The Position

ASRC Federal System Solutions is seeking a Travel Specialist to support the FAA’s Radar System Replacement (RSR) program, the largest and most significant radar modernization effort within the National Airspace System (NAS). The Travel Specialist will work directly in support of the Procurement Analyst and Program Management Office to coordinate all travel logistics and expense reporting for the nationwide Engineering and Installation teams executing site deployments. Work location: Remote (prefer local to the DC metro area) Clearance: Public Trust Summary: This role is central to ensuring field personnel can mobilize quickly and efficiently to FAA sites across the country without administrative delays. The Travel Specialist will be responsible for booking, modifying, and managing all travel arrangements while ensuring compliance with company policy and contract requirements. In addition, this individual will own the end-to-end expense reporting process following each trip, ensuring timely, accurate reconciliation in accordance with program and finance requirements. The Travel Specialist must be highly organized, responsive, and capable of supporting a fast-paced deployment schedule with frequent last-minute travel adjustments. Strong working knowledge of the Concur Travel & Expense tool is required for success in this role.

Requirements

• Bachelor’s degree in business, administration, logistics, or related field, or equivalent relevant experience.
• 3+ years of experience supporting travel coordination, logistics, or administrative operations in a fast-paced environment.
• Direct, hands-on experience using the Concur Travel & Expense system for booking travel and completing expense reports.
• Strong organizational skills with the ability to manage high volumes of travel requests simultaneously.
• Experience supporting field teams or multi-site deployment environments.
• High attention to detail and ability to manage receipts, documentation, and expense reconciliation accurately.
• Strong communication skills and responsiveness to time-sensitive requests.
• Proficiency with Microsoft Office tools (Excel, Word, Outlook).
• Ability to work effectively in a team-oriented, fast-moving program environment.
• US Citizenship to successfully complete a government issued background investigation.

Nice To Haves

• Experience supporting FAA programs, federal contracts, or infrastructure deployment programs.
• Proficiency with Smartsheets.
• Familiarity with travel compliance requirements under government contracts.
• Experience supporting engineering, construction, or installation teams.
• Prior experience working within a PMO or program support structure.

Responsibilities

• Coordinate and book all travel arrangements for Engineering and Installation teams supporting RSR site deployments, including airfare, lodging, rental vehicles, and other logistical needs.
• Manage frequent travel changes, cancellations, and re-bookings driven by dynamic site schedules and field conditions.
• Ensure all travel arrangements comply with company travel policy, contract requirements, and cost control expectations.
• Serve as the primary point of contact for field personnel regarding travel logistics and support needs.
• Complete and submit expense reports in Concur on behalf of field personnel following completed trips.
• Coordinate closely with the Procurement Analyst and Program Analyst to align travel with site execution schedules.
• Assist with logistical coordination such as shipping small tools/materials, rental equipment coordination, or other field support needs as required.
• Maintain organized travel records and documentation to support audit readiness and financial reconciliation.
• Support continuous improvement of travel and expense processes to improve efficiency and responsiveness.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level