Travel Specialist

Intuitive Machines LLC•Houston, TX

About The Position

Intuitive Machines is an innovative and cutting-edge space company making cislunar space accessible to both public and private customers. Our mission is to further science and exploration, communications, and economic progress from the Earth to the Moon and beyond. With the first commercial lunar landing in history, multiple NASA lunar missions in development, and additional private missions on our manifest, we pride ourselves in supporting our customers and the nation in paving the way to return humans to the surface of the Moon. Our world-class team includes experts in all aspects of spacecraft subsystems design, development, and test, on-orbit operations, and safety. The Travel Specialist will support Intuitive Machines growing workforce by managing corporate travel and expense processes with precision, efficiency, and exceptional customer service. As a member of the Finance team, this role is responsible for administering travel systems, supporting employees with travel-related needs, and ensuring compliance with company policies and financial controls. This position is ideal for a detail-oriented professional who enjoys working cross-functionally, improving processes, and supporting a fast-paced, mission-driven organization.

Requirements

Associate’s or Bachelor’s degree in Finance, Accounting, Business Administration, or a related field (or equivalent experience).
3+ years of experience in travel administration, expense management, or finance operations.
Hands-on experience with Concur for travel booking and expense reporting.
Familiarity with Travel Management Companies (TMCs) and corporate travel programs.
Experience administering corporate credit cards or P-card programs.
Strong attention to detail and organizational skills.
Excellent customer service and communication skills.

Nice To Haves

Experience in a fast-paced, high-growth, or engineering-driven environment.
Knowledge of internal controls, audit requirements, and expense compliance.
Strong Excel skills and comfort working with financial systems and reports.

Responsibilities

Administer the company’s travel and expense program using Concur, including system setup, maintenance, and user support.
Review and process employee expense reports for accuracy, policy compliance, and timely reimbursement.
Support corporate travel bookings, changes, and issue resolution in coordination with the Travel Management Company (TMC).
Act as a primary point of contact for employee travel and expense inquiries.
Research, negotiate, and arrange charter aircraft services to meet organizational travel requirements.
Administer corporate P-card programs, including card issuance, maintenance, reconciliation, and policy enforcement.
Monitor P-card transactions to ensure compliance with company policy and internal controls.
Partner with Accounting and AP to resolve discrepancies and ensure proper expense coding.
Ensure travel and expense activity complies with company policies, internal controls, and audit requirements.
Assist in maintaining and updating travel, expense, and P-card policies as needed.
Identify opportunities to improve processes, enhance user experience, and increase efficiency through system optimization and automation.
Work closely with Accounting, Accounts Payable, Payroll, and HR to ensure accurate and timely processing of expenses and reimbursements.
Collaborate with external vendors, including Travel Management Companies and card providers.
Support Finance leadership with reporting and analysis related to travel spend and expense trends.