Travel & Scheduling Coordinator
About The Position
Do you thrive on organization, clear communication, and making sure all the details are handled before anyone even has to ask? If you enjoy planning, problem-solving, and helping others move efficiently from place to place, this role may be a great fit. ProAutomated is looking for a Travel & Scheduling Coordinator to support our team of 150+ traveling field engineers by assisting with travel bookings, hotel coordination, and day-to-day communication related to travel needs. This is a Monday–Friday, full-time position with a combination of work-from-home hours and in-office hours in New Castle, Delaware. Training will be fully conducted in-office. As you grow in the role, you will have the opportunity to take on more ownership of travel processes, identify efficiencies, and help improve systems that support a large, traveling workforce. ProAutomated is a progressive, fast-growing company breaking into new industries across many technologies. We have a team of 150+ engineers spread across the country performing automation services. Our Travel, Invoicing, and Operations teams are the people behind the curtain—making sure everything runs smoothly. We are deeply committed to caring for each other, fostering a positive and fun work environment, and building a strong sense of community. We value trust, autonomy, and accountability, and we encourage team members to take pride and ownership in their work. Our goal is to be the best place to work, not just a place to work.
Requirements
- 2 years of experience in an administrative, coordination, or office-based support role required
- Well versed in Microsoft Office and Google Workspace
- Strong written and verbal communication skills
- Highly organized with strong attention to detail
- Able to adapt quickly and remain flexible in a fast-growing environment
- Honest, reliable, and proactive in problem-solving
- Strong time-management and prioritization skills
- Must be authorized to work in the U.S. for U.S. positions
Nice To Haves
- Experience in booking travel or managing schedules preferred
Responsibilities
- Booking and managing airfare, hotels, rental cars, and other travel arrangements for field engineers
- Serving as a point of contact for team members regarding travel plans, changes, and questions
- Proactively addressing scheduling conflicts, delays, or last-minute changes within our work order software
- Communicating with our partners regarding scheduling & travel changes or questions
- Supporting internal travel policies and ensuring bookings align with company guidelines
- Maintaining accurate travel records and documentation
- Assisting with related administrative tasks and cross-functional support as needed
Benefits
- Paid training
- Benefits including health, dental, vision, 401(k), and more
- Laptop and company phone provided
- Team bonding events
- Catastrophe Fund to support ProAutomated team members impacted by major events
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
