Travel Scheduling Associate

Traveling with Mchaila • New York, NY

9h • Remote

About The Position

We're looking for an organized and detail-oriented Travel Scheduling Associate to support daily operations by coordinating travel schedules, managing booking timelines, and ensuring all arrangements are completed accurately and efficiently. This fully remote opportunity is ideal for someone who enjoys working with structured systems, staying organized, and keeping multiple tasks on track.
In this role, you'll use established tools, processes, and training to assist with scheduling travel arrangements, tracking updates, and maintaining accurate records. You'll work independently while ensuring clear communication, timely follow-ups, and a high level of professionalism.

Requirements

• Strong organizational and communication skills
• Ability to manage multiple schedules and prioritize effectively
• Detail-focused, dependable, and proactive
• Tech-savvy and able to learn new systems quickly
• Must be a citizen of the US, UK, Australia, Mexico, Spain, or LATAM

Nice To Haves

• Experience in scheduling, coordination, administrative support, or customer service (preferred, not required)
• Comfortable working independently in a remote environment

Responsibilities

• Coordinate travel schedules, timelines, and booking details
• Assist with organizing travel arrangements based on client needs
• Communicate with clients and team members to confirm key information
• Track updates, monitor outstanding items, and follow up as needed
• Maintain organized digital records and scheduling documentation
• Review travel details to ensure accuracy and completeness
• Support workflow efficiency by keeping all tasks aligned and on schedule

Benefits

• Fully remote flexibility
• Structured onboarding and ongoing support
• Clear systems and processes designed for success
• Opportunity to build scheduling and coordination experience
• Supportive and collaborative team environment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed