Travel Director

DANNY WIMMER PRESENTS LLC•Nashville, TN

15d•Hybrid

About The Position

At Danny Wimmer Presents, we don’t just put on festivals—we create unforgettable experiences where music, fans, and brands come together in epic ways! We are currently looking for someone who thrives in a fast-paced, high-energy environment, can meet urgent deadlines, and shines under pressure. Passion for music is essential, as we offer long-term growth opportunities for individuals willing to learn from the ground up. The Travel Director oversees all hotel, airfare, and ground logistics for DWP’s touring and festival operations. This role is responsible for building company-wide travel infrastructure, negotiating vendor partnerships, managing room blocks and contracts, and ensuring seamless, cost-effective travel experiences for staff, talent, and vendors. The ideal candidate is proactive, highly organized, and skilled in both guest service and operational efficiency.

Nice To Haves

5+ years of experience in travel management, hotel contracting, tour/festival logistics, or related roles.
Strong negotiation skills with a proven track record in securing hotel or travel-related agreements.
Experience working in live events, festivals, or touring environments is preferred.
Excellent organizational and data-management skills; experience with travel platforms or booking tools is a plus.
Ability to work independently, manage competing deadlines, and provide rapid support during event periods.
Exceptional communication skills and a hospitality-minded approach.

Responsibilities

Negotiate preferred hotel rates, staff room blocks, and multi-year agreements for all DWP festivals and corporate travel.
Secure optimal inventory and amenities for staff, talent, and vendors, ensuring consistency across markets and seasons.
Manage hotel contracts, cutoff dates, attrition terms, amendments, and ongoing rate audits.
Oversee hotel bookings for all festival staff, including accurate rooming lists, on-site changes, and 24/7 support during event weeks.
Partner with Festival Producers and Operations to forecast room needs, adjust allocations, and improve check-in/out flow.
Collaborate with Business Development to maintain relationships with CVBs, city partners, and hotel sales teams to secure availability during peak periods.
Develop and maintain relationships with airline, rental car, and transportation partners to secure preferred pricing, contract terms, and perks.
Evaluate and negotiate corporate travel programs that support both festival operations and year-round travel needs.
Track usage trends and contract performance to leverage volume-based incentives.
Implement systems or tools that streamline booking, reporting, and approval workflows.
Manage all hotel and travel-related invoices, payouts, post-event audits, and reconciliations.
Partner closely with Finance to ensure accuracy in budgeting, POs, and departmental allocations.
Serve as the primary liaison with Jampack for hotel bundle packages, ensuring accurate inventory, pricing, and marketing integration.
Coordinate cross-departmentally to align package offerings with festival timelines, fan needs, and on-sale strategy.
Review performance data and collaborate on improvements that drive revenue and guest satisfaction.
Develop and maintain internal travel policies, SOPs, and guidelines to ensure consistency and cost control.