Travel Coordinator

Delaware Nation Industries • Oklahoma City, OK

2d

About The Position

DNI is seeking a detail-oriented Administrative Support Specialist to provide comprehensive travel coordination and office administrative support in a fast-paced government contracting environment. The ideal candidate will demonstrate strong organizational skills, knowledge of federal travel requirements, and the ability to work independently while supporting program and customer needs. Requirements Duties and Responsibilities Coordinate domestic and/or international travel for company employees, including scheduling flights, hotels, and rental vehicles, and preparing detailed travel itineraries. Validate and reconcile travel arrangements when utilizing a travel agency. Prepare travel-related documentation and obtain required approvals in accordance with contract and company procedures. Verify travel compliance with Federal Travel Regulations (FTR), contract requirements, and company policies. Assist with the creation and processing of travel orders, vouchers, and related documentation. Provide administrative support for budget, personnel, and payroll functions as required. Demonstrate working knowledge of office procedures, operations, and best practices. Perform general administrative duties, including answering telephones, greeting visitors, directing inquiries, filing documents, operating office equipment, and preparing or distributing outgoing correspondence. Perform records management functions, including storing, archiving, or shredding documents in accordance with established records management guidelines. Create and edit correspondence, reports, and other documents, ensuring accuracy in grammar, spelling, and sentence structure. Utilize PC-based software applications, including Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat. Arrange and support meetings, anticipate information requirements, and prepare materials as requested. Track and follow up on action items and projects resulting from meetings to ensure deadlines and schedules are met. Assist in developing and improving office procedures and practices. Maintain office supplies, equipment, publications, and forms; identify shortages or deficiencies and notify the Contract Program Manager. Provide backup administrative support to the customer and other staff as required.

Requirements

• High school diploma or GED required.
• Minimum of three (3) years of professional experience, including at least one (1) year of general office administration experience.
• Experience using word processing software and electronic mail applications.
• Demonstrated proficiency in written and verbal communication, including spelling, grammar, and professional correspondence.
• Ability to work independently or under general direction.
• Ability to obtain and maintain a Public Trust clearance.
• Valid driver’s license with an acceptable DMV driving record.

Nice To Haves

• Experience with Microsoft Word, Excel, PowerPoint, and Adobe Acrobat.
• Specialized knowledge of FAA systems, equipment, procedures, and operations is highly desired.

Responsibilities

• Coordinate domestic and/or international travel for company employees, including scheduling flights, hotels, and rental vehicles, and preparing detailed travel itineraries.
• Validate and reconcile travel arrangements when utilizing a travel agency.
• Prepare travel-related documentation and obtain required approvals in accordance with contract and company procedures.
• Verify travel compliance with Federal Travel Regulations (FTR), contract requirements, and company policies.
• Assist with the creation and processing of travel orders, vouchers, and related documentation.
• Provide administrative support for budget, personnel, and payroll functions as required.
• Demonstrate working knowledge of office procedures, operations, and best practices.
• Perform general administrative duties, including answering telephones, greeting visitors, directing inquiries, filing documents, operating office equipment, and preparing or distributing outgoing correspondence.
• Perform records management functions, including storing, archiving, or shredding documents in accordance with established records management guidelines.
• Create and edit correspondence, reports, and other documents, ensuring accuracy in grammar, spelling, and sentence structure.
• Utilize PC-based software applications, including Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.
• Arrange and support meetings, anticipate information requirements, and prepare materials as requested.
• Track and follow up on action items and projects resulting from meetings to ensure deadlines and schedules are met.
• Assist in developing and improving office procedures and practices.
• Maintain office supplies, equipment, publications, and forms; identify shortages or deficiencies and notify the Contract Program Manager.
• Provide backup administrative support to the customer and other staff as required.

Benefits

• Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental
• Matching 401K
• Short- and Long-Term Disability
• Pet Insurance
• Professional Development/Education Reimbursement
• Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees