Travel and Event Specialist

The Boldt Company • Appleton, WI

256d • $79,850 - $103,316

About The Position

As the Travel & Events Specialist, you will oversee the planning, coordination, and execution of corporate travel and events. This role involves managing travel logistics, negotiating with vendors, and ensuring compliance with company policies. You will also be responsible for organizing events, ensuring they run smoothly and meet organizational goals. Additionally, you will work closely with various departments to understand their travel and event needs, providing exceptional service and support.

Requirements

• A Bachelor's degree is required. An equivalent combination of education, training and/or experience may be considered in lieu of a degree.
• At least four years administrative support experience is required, preferably including travel and event oversight.
• Previous experience with travel software highly preferred (i.e. Concur).
• Proficient with Microsoft Office Suite.
• Relationship-driven and ability to establish rapport quickly.
• Excellent organizational and multi-tasking skills.
• Ability to work independently and apply strong problem-solving skills.
• Strong attention to detail.
• Up to 20% travel.
• A valid driver's license may be required.

Responsibilities

• Coordinate employee travel (flight reservations, hotel reservations, and car rentals) utilizing the organization's preferred travel vendor and online booking tool.
• Organize group and/or event travel including strategic planning sessions, annual regional employee appreciation events, and training events.
• Support employee travel needs while traveling, including after-hours and weekend emergencies.
• Manage travel credit cards and direct bills, including approvals, requests for invoice payments, and reconciliations.
• Maintain and regularly evaluate the organization's travel policy; making recommendations and updates as needed.
• Identify, promote, and maintain traveler discount and reward programs.
• Develop and maintain relationships with the organization's preferred travel vendor, online booking tool, and other third-party travel vendors.
• Negotiate hotel room agreements and other vendor contracts as determined by business needs.
• Assist with the creation and maintenance of Concur traveler profiles and provide employee usage training.
• Collaborate with both enterprise support groups and operating groups to build out annual travel plans and travel budgets.
• Maintain the travel page on the company intranet site.
• Lead or support event planning and coordination for events such as Employee Appreciation Events, Strategic Planning retreats, and the annual United Way campaign.

Benefits

• Comprehensive medical plans including dental and vision benefits as well as the opportunity to participate in HSA and/or FSA programs.
• Short-Term Disability, Long-Term Disability, and Group and Voluntary Life Insurance.
• Generous vacation, sick leave, and paid holidays.
• An Employee Stock Ownership Plan (ESOP) to share in the company's success, as well as a 401(k) plan.
• Opportunity for annual bonuses based on company performance.
• Access to a health coach, health assessments, wellness challenges, and life care resources.
• Equal access to opportunities and resources at all levels, educational reimbursement, and a robust mentorship program.
• Comprehensive diversity, equity, and inclusion training programs.
• Opportunities to engage with the community including a paid Volunteer Time Off program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Construction of Buildings
• Education Level: Bachelor's degree