Transportation Coordinator

Earn up to $3,000 SIGN-ON BONUS•El Paso, TX

7d•$22 - $32•Onsite

About The Position

Wagner Equipment Co. offers challenging career opportunities, extensive training and employee development along with an opportunity to grow your career and thrive under Wagner’s reputation for excellence. We offer excellent benefits and supply you with the tools you need to maximize your potential and grow within Wagner. The Transportation Coordinator position is responsible for effectively and efficiently utilizing the transportation resources provided by the enterprise in arranging equipment deliveries, pickups, and the store to store transfer of equipment and consumable products for both internal and external customers in a manner that reflects the company’s vision of working as “One Professional Team.” This position is accountable for the completion of all administrative functions, paperwork, and electronic documentation relevant to the equipment transportation process including: utilization of dispatching software, transfer documents, external hauling quotes, vendor invoice management and verification, reporting, as well as daily supervision of driver staff.

Requirements

High School Diploma or GED
3+ years administrative/clerical experience
3+ years customer service experience
3+ years sales experience
3+ years supervisory/management experience
1+ years technical or mechanical experience
Standing, walking, talking, sitting, use of hands & hearing
Sedentary work that primarily involves sitting/standing but may require occasionally lifting and/or moving up to 25 pounds
Data Entry, telephone, reading/writing, reasoning, organizational, communication & math skills
Safety & Product Knowledge
US DOT Knowledge
Dispatching Solutions
Basic knowledge of Microsoft Excel and PowerPoint
Basic knowledge of DBS and Wynne
Intermediate knowledge of Microsoft Word and Access
Up to 25% Travel

Nice To Haves

Rental equipment knowledge or work history preferred

Responsibilities

Supervises and coordinates driver activities throughout the work day in the completion of transportation process, and manages driver time on the clock
Uses electronic dispatching software to assign loads appropriately and dispatch drivers
Effectively communicates with drivers and branch personnel to keep all personnel adequately informed regarding transportation processes
Efficiently and effectively manages assigned transportation region by reviewing transportation needs versus truck utilization
Maintains the truck fleet file within dispatching software and rental software programs
Negotiates external hauling services with approved transportation vendors and associated support companies.
Secures external hauling quotes as required and/or requested
Manages the purchasing process for external hauling services to include the preparation and issuance of purchase orders, processing of vendor invoices, receiving of purchase orders, etc.
Generates and produces hauling reports for the Transportation Manager as required
Reviews, prepares, generates, and maintains daily load invoicing of hauled loads: calculates and adjusts mileage charges as needed
Communicates with Dispatching Solutions to manage, minimize, and correct system hardware failures (i.e. truck computer communication) as well as invoicing issues and failures
Maintains and updates driver and fleet database within dispatching software and Wynne system
Effectively works with store personnel to arrange and schedule loads requiring special consideration
Manages and processes external vendor paperwork flow to ensure that vendor invoices are processed timely and accurately to expedite vendor accounts payable
Works with Shop Coordinators and service personnel to schedule transportation vehicle maintenance
Processes heavy email and telephone volume while providing internal and external customer service, and interacting with rental, sales, and service personnel daily
Communicates daily driver and load status to branch personnel
Instructs drivers on proper truck computer usage and load entry
Works with the Transportation Manager to prepare and conduct driver annual performance evaluations
Conducts presentations related to dispatching and transportation coordination to internal company departments as required
Familiarity of local, state, and USDOT rules and regulations (i.e. driver hours of service)
Knowledge of Federal Motor Carriers Safety Regulations
Knowledge of overweight and over size load restrictions and curfews
Knowledge of equipment weights and transportation fleet capacities
Knowledge of interstate transportation rules & regulations
Knowledge of correct cargo securement practices & procedures
Transportation and vehicle report generation
Provides scheduled after hours, on call transportation services to company personnel
Other duties as assigned by manager

Benefits

Paid Time Off (PTO) Plan - Up to 96 hours of PTO in your first year + 8 company paid holidays
Medical, dental, and vision insurance
Life and AD&D Insurance
Retirement Plans - 401K and Roth 401K , eligible employees can receive a company contribution up to 7%
Tuition Reimbursement
Employee Assistance Program (EAP)
CEFCU- Citizens Equity First Credit Union - Employees have access to services include payroll deductions savings, accounts, loans, VISA card, and more.
Unum Supplemental life Insurance
Aflac Critical Illness + Accidental Insurance
ID WatchDog and discounted employee phone plans