Transportation Coordinator

Holman Logistics•Kansas City, KS

11h•$22

About The Position

ESSENTIAL FUNCTIONS Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Essential Functions Statement(s) Plans, organizes, and communicates daily workload. Verifies the yard is correct and that the information is accurate for all trailers/containers that have been picked up or brought in. Collects, counts, and prepares picklists for all shipments and enters the information into the portals for each carrier. Maintains a working relationship with all carriers and Hill’s Planning Team to make sure all shipments are covered. Manually directs all international shipments to follow correct FIFO standards. Performs audits on international paperwork. Makes sure that all documents are present, stamped, and completed correctly. Requests, organizes, and maintains copies of all COA’s for products shipping internationally. Coordinates with carriers and schedules times for all inbounds and outbounds. Enters all shipments and other information into the schedule. Continually reviews the schedule for inconsistencies. Prepares folders with all necessary paperwork for each outbound. Runs daily reports to make sure that all shipments have been processed correctly and in timely manner. Communicates and coordinates the pickup or repair of all rejected trailers on the yard and keeps an updated list of all rejections. Completes daily reporting for Security, and other reports requested by management. Plans transport for all LTL shipments. Runs the Advanced Shipping Notice (ASN) report daily and updates with correct dates. Maintains the EMC planning document with all plant production, and warehouse shipping information. Creates shipments and secures transport for test products and international registration samples. Monitors partial pallet numbers and adjusts shipments as needed to ship bulk product out. Works with IT to make sure the schedule is up-to-date and function utilization is maximized. Keeps a current record of heat treated and domestic pallets on-hand and orders them as needed. Reliable attendance at scheduled shifts. Performs all duties in conformance to appropriate safety and security standards. Performs all other duties as assigned or needed. POSITION QUALIFICATIONS Competency Statement(s) Attendance - Ability to work required schedule and arrive at work on time and work alternative schedules to accommodate the needs of the business. Ability to flex schedule to interact with all shifts or coverage as needed. Communication - Ability to effectively communicate in writing and verbally in a courteous and professional manner with others. Ability to understand and follow verbal and written instruction. Ability to select and use appropriate communication methods. Mathematics- – Ability to apply advanced mathematical concepts such as exponents, logarithms, quadratic equations, and permutations. Language – Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals, Ability to respond to common inquiries or complaints from customers, regulatory agencies or team members Ability to effectively present information to management, customers, and team members. Ability to write routine reports and correspondence. Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type. Relationship Building - Ability to establish and maintain effective working relationships with customers, co-workers and management. Productivity - Ability to maintain a level of production that meets or exceeds the established guidelines. Ability to work independently without interruptions. Accuracy - Ability to perform work accurately and thoroughly. Detail Oriented - Ability to pay attention to the minute details of a project or task and prioritize tasks. Ability to handle multiple tasks/projects simultaneously. Analytical Skills – Ability to define problems, collect data, establish facts and draw valid conclusions. Accountability - Ability to accept responsibility and account for his/her actions. Reliability – Ability to be dependable and trustworthy. Responsibility – Ability to be held accountable or answerable for one’s conduct. Business Acumen – Ability to grasp and understand business concepts and issues. Decision Making – Ability to make critical decisions while following company procedures. Self-Motivated – Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative. Safety Awareness - Ability to identify and correct conditions that affect Team Member safety. Coaching & Development – Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas. Organized – Ability to follow a systematic method of performing a task. Adaptability – Ability to adapt to change in the workplace.

Requirements

High School Graduate or General Education Degree (GED) preferred.
Two (2) years-experience in a transportation supervision.
Proficient with DOT and other driver, carrier regulations.
Intermediate computer or tablet skills; intermediate Microsoft Office skills (Outlook, Excel, PowerPoint, Word); SAP.
Ability to work required schedule and arrive at work on time and work alternative schedules to accommodate the needs of the business. Ability to flex schedule to interact with all shifts or coverage as needed.
Ability to effectively communicate in writing and verbally in a courteous and professional manner with others. Ability to understand and follow verbal and written instruction. Ability to select and use appropriate communication methods.
Ability to apply advanced mathematical concepts such as exponents, logarithms, quadratic equations, and permutations.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals, Ability to respond to common inquiries or complaints from customers, regulatory agencies or team members Ability to effectively present information to management, customers, and team members. Ability to write routine reports and correspondence.
Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
Ability to establish and maintain effective working relationships with customers, co-workers and management.
Ability to maintain a level of production that meets or exceeds the established guidelines. Ability to work independently without interruptions.
Ability to perform work accurately and thoroughly.
Ability to pay attention to the minute details of a project or task and prioritize tasks. Ability to handle multiple tasks/projects simultaneously.
Ability to define problems, collect data, establish facts and draw valid conclusions.
Ability to accept responsibility and account for his/her actions.
Ability to be dependable and trustworthy.
Ability to be held accountable or answerable for one’s conduct.
Ability to grasp and understand business concepts and issues.
Ability to make critical decisions while following company procedures.
Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative.
Ability to identify and correct conditions that affect Team Member safety.
Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.
Ability to follow a systematic method of performing a task.
Ability to adapt to change in the workplace.

Responsibilities

Plans, organizes, and communicates daily workload.
Verifies the yard is correct and that the information is accurate for all trailers/containers that have been picked up or brought in.
Collects, counts, and prepares picklists for all shipments and enters the information into the portals for each carrier.
Maintains a working relationship with all carriers and Hill’s Planning Team to make sure all shipments are covered.
Manually directs all international shipments to follow correct FIFO standards.
Performs audits on international paperwork. Makes sure that all documents are present, stamped, and completed correctly.
Requests, organizes, and maintains copies of all COA’s for products shipping internationally.
Coordinates with carriers and schedules times for all inbounds and outbounds.
Enters all shipments and other information into the schedule. Continually reviews the schedule for inconsistencies.
Prepares folders with all necessary paperwork for each outbound.
Runs daily reports to make sure that all shipments have been processed correctly and in timely manner.
Communicates and coordinates the pickup or repair of all rejected trailers on the yard and keeps an updated list of all rejections.
Completes daily reporting for Security, and other reports requested by management.
Plans transport for all LTL shipments.
Runs the Advanced Shipping Notice (ASN) report daily and updates with correct dates.
Maintains the EMC planning document with all plant production, and warehouse shipping information.
Creates shipments and secures transport for test products and international registration samples.
Monitors partial pallet numbers and adjusts shipments as needed to ship bulk product out.
Works with IT to make sure the schedule is up-to-date and function utilization is maximized.
Keeps a current record of heat treated and domestic pallets on-hand and orders them as needed.
Reliable attendance at scheduled shifts.
Performs all duties in conformance to appropriate safety and security standards.
Performs all other duties as assigned or needed.