Transportation Coordinator

Boys & Girls Clubs of Greater San Diego • San Diego, CA

1d

About The Position

Under the supervision of the Maintenance Director, the Transportation Coordinator is responsible for overseeing and coordinating transportation operations for BGCGSD. This position manages daily bus routes and schedules, promotes member safety, and ensures compliance with all applicable bus operation laws and regulations.

Essential duties include providing technical guidance to drivers, coordinating required training and certifications, investigating and reporting transportation related complaints, and evaluating staff members performance. The Transportation Coordinator participates in the planning and coordination of transportation services to support organizational needs.

The Transportation Coordinator oversees all Club drivers and ensures compliance with legal requirements and BGCGSD policies. The position maintains accurate and up-to-date records, including vehicle maintenance reports, CHP certifications, vehicle registrations, driver documentation, and transportation and driver schedules. The role works collaboratively with Human Resources and the Safety Department to onboard new hires and ensure ongoing compliance with organizational policies and procedures.

Requirements

• Valid California Commercial Driver's License (CDL) OR CDL (Class B) license.
• Passenger and School Bus Endorsements, Air Brake Certification.
• DOT Medical Examiners Certificate and First Aid Certificate.

Responsibilities

• Communicates with the Maintenance Director regarding bus and vehicle repairs and preventive maintenance; monitors the status of repairs; and identifies and reports the need for additional drivers or equipment.
• Prepares and maintains a variety of records and reports related to routing, schedules, accidents and other transportation services, reviews daily time reports, bus records, fuel use and vehicle inspection records.
• Responds to driver-involved accidents; travels to accident scenes as needed; conducts internal accident investigations; gathers information and photographs; assists students and staff; obtains accident reports from the California Highway Patrol and local law enforcement agencies; and reports accidents to VP of Human Resources and Senior Management in accordance with organizational procedures.
• Inspect vehicle regularly to ensure compliance with safety standards; manage preventative maintenance schedules including oil changes and tire rotation, track vehicle mileage usage, alternative transportation, vehicle, and other related reports and records.
• Oversee vehicle repair records and driver files, ensuring all Club locations with transportation programs have the most current information. Maintain duplicate file in the Transportation office.
• Responsible for fueling Club vehicles and for maintaining fuel log of fuel purchases.
• Coordinate annual CHP Terminal Inspections for all locations and implement required corrections and obtain approval from the Maintenance Director.
• Maintain driver files in accordance with CHP requirements and track expiration date’s all required certificates.
• Coordinate orderly storage of vehicle parts and supplies. Oversee the orderly storage and inventory of vehicle parts and supplies.
• Trains, supervises, and evaluates the performance of assigned bus drivers; interviews and recommends selection of employees; recommends transfers, reassignments, terminations and disciplinary actions.
• Schedules and conducts a variety of training sessions for bus drivers, including behind-the-wheel training renewal courses for bus drivers.
• Coordinates with licensed School Bus Trainers to conduct mandatory annual refresher training for new school bus applicants.
• Observes driver performance during routes, provides feedback, and develops improvement plans as needed.
• Identifies training needs, recommends professional development opportunities, and promotes continuous improvement for drivers/staff.
• Arranges specialized training on new equipment, updated safety protocols, changes in transportation regulations, and departmental standard operating procedures (SOPs); ensures training materials and programs reflect the most current requirements.
• Updates and maintains departmental SOPs and integrates revisions into driver training programs to ensure consistent compliance across all locations.
• Ensures all accident response and investigation activities comply with U.S. Department of Transportation (DOT), California Highway Patrol (CHP), and BGCGSD policies and procedures.
• Conducts onboarding and orientation for new drivers in partnership with Human Resources, covering organizational policies, procedures, safety standards, and department-specific training.
• Supervise the daily operations of drivers ensuring adherence to schedules, routes and safety protocols.
• Manage the performance of direct reports by coaching, counseling, and disciplining employees, planning, monitoring, and appraising job results.
• Consult with Maintenance Director on daily operations issues and with VP Human Resources on personnel matters.
• Provides occasional driver coverage for Club buses or vans as needed for members transportation and field trips.
• Communicates with school site staff, administrators, parents and outside agencies to exchange information, coordinate activities and resolve issues, concerns and questions regarding transportation services, student behavioral problems and special accommodations for students.
• Maintains a variety of transportation personnel records including license and certificate expirations, medical expirations and training hours required for the renewal of the school bus driver certification.
• Attends a variety of meetings, conferences and workshops to maintain current knowledge of and assist in the implementation of safety and transportation codes, regulations, laws and related matters.
• Maintain current knowledge of federal and state guidelines and departmental policies and procedures.
• Coordinate transportation and scheduling of licensed Club staff for after school pick-ups and field trips.
• Participates in staff meetings and other departmental planning sessions as required.

Benefits

• Medical, dental, vision, vacation, and sick leave
• Discounted membership for Club services for eligible dependents
• Employee Assistance Program (EAP): Access to confidential counseling and support services.
• 401(k) savings and investment plan with employer match
• Professional Development
• Staff Member Discounts and Perks

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 51-100 employees