Administrative Assistant - Transportation

Waller Independent School District•Waller, TX

45d•$20•Onsite

About The Position

Under minimal supervision, organize and conduct the routine work activities of the transportation department and provide clerical services to the director of transportation.

Requirements

High school diploma or GED
Proficient keyboarding, data entry, word processing, and file maintenance skills
Knowledge of correct English usage, grammar, spelling, and punctuation
Knowledge of basic bookkeeping principles
Ability to use software to develop spreadsheets, databases, and do word processing
Ability to prioritize workflow to address the multiple needs of the supervisor or department
Ability to multi-task numerous complex administrative activities
Strong organizational, communication, and interpersonal skills
3 years secretarial experience, preferably in public education environment

Nice To Haves

Clear and valid Texas commercial driver's license with Passenger (P) and School Bus (S) endorsements preferred
Bilingual preferred
Experience using Skyward software in both financial management and student management (preferred)

Responsibilities

Prepare correspondence, memorandums, forms, requisitions, and reports for the director and other transportation department staff.
Receive and process work orders.
Compile, maintain, and file all reports, records, and other documents as required including bus incident reports, trip forms, and student records.
Set up and maintain secure convenience files on all department employees in accordance with state, federal, and district requirements. Coordinate file maintenance schedules with the central office.
Answer incoming calls, take messages, and route them to appropriate staff. Handle questions and requests falling within the level of responsibility.
Perform routine bookkeeping tasks and maintain department budget records in an accurate manner including calculating trip tickets and billing appropriate department or campus for payment.
Order office supplies for the department. Prepare purchase orders and payment authorizations as directed.
Compile and report time records, including leave requests and reports. Prepare payroll data on department employees.
Welcome all visitors and handle their requests or refer them to appropriate personnel. Maintain effective rapport with the general public and handle any problems or concerns in a prompt and courteous manner.
Maintain a calendar of department activities and staff schedules and make appointments as required. Make meeting arrangements including arranging and setting up facilities and equipment and preparing materials.
Maintain confidentiality of information.
Follow district safety protocols and emergency procedures.
May be required to monitor a route as needed.
Serve as a substitute driver/monitor as needed.
Any other duties as assigned by the supervisor.