Transfers & Closings Agent

Akam Associates Inc•New York, NY

About The Position

As a Senior Transfer Agent, you will lead and oversee complex property ownership transfers within condominium and cooperative communities. In this elevated role, you will not only manage transfer documentation and coordinate with stakeholders but also serve as a subject matter expert on legal and regulatory matters. You will play a key role in streamlining processes, resolving escalated issues, mentoring junior staff, and enhancing overall transfer operations.

Requirements

Bachelor’s degree in Real Estate, Business Administration, or related field (required); advanced certification or license preferred.
5+ years of experience in real estate transfers, title examination, or property management with a strong understanding of condominium/co-op governance.
Deep expertise in real estate law, compliance, and regulatory environments.
Strong analytical skills and experience managing high-volume or high-value transactions.
Proficiency in document management platforms and Microsoft Office Suite, especially Excel.
Proven ability to lead projects, mentor peers, and manage competing priorities in a fast-paced environment.

Nice To Haves

Experience with board package preparation and cooperative documentation (strongly preferred).

Responsibilities

Lead the preparation, review, and approval of property transfer documentation, including contracts, deeds, affidavits, and disclosure statements.
Establish best practices to ensure documentation accuracy, efficiency, and compliance with internal and external requirements.
Act as the senior liaison for high-level or sensitive transfers, working directly with buyers, sellers, attorneys, brokers, boards, and financial institutions.
Resolve escalated issues and ensure seamless communication across all involved parties.
Perform and oversee complex title searches to validate ownership, uncover encumbrances, and ensure a clean title transfer.
Provide guidance on resolving title issues and collaborate with legal counsel as needed.
Monitor and interpret evolving laws, regulations, and compliance standards related to real estate transfers.
Ensure all transactions meet applicable legal requirements, including tax, zoning, and disclosure obligations, and advise on policy changes or risk mitigation.
Deliver high-touch client service for premium or complex accounts and ensure satisfaction throughout the transfer process.
Cultivate and maintain strong relationships with key stakeholders to drive long-term business value and referrals.
Manage a small team Transfer Agents and support staff.
Lead knowledge-sharing efforts and contribute to the development of internal process improvements and team workflows.