Transfer Admission Counselor

Howard Payne University•Brownwood, TX

18d

About The Position

The Transfer Admission Counselor is responsible for assisting prospective students through the complete admission process, from the point of initial contact to enrolled student status. The Transfer Admission Counselor is responsible for assisting in the implementation of the enrollment strategies of the University and for achieving individual enrollment goals. Related Admission Office responsibilities will also be assigned, relative to experience.

Requirements

Bachelor's degree from an accredited University, at least three years of directly related experience, have completed at least 7 semesters with the intent to complete a Bachelor’s degree, or an equivalent combination of education and experience is required
Ability to read, analyze, and interpret the most complex documents in English; ability to respond effectively to the most sensitive inquiries or complaints; ability to write speeches and articles using original or innovative techniques or style; ability to make effective and persuasive speeches and presentations on controversial or complex topics to University students, trustees, other employees and the public
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages and area. Ability to apply concepts of basic Algebra
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables
To perform this job successfully, an individual should have knowledge of Internet software; Spreadsheet software and Word Processing software; and willingness to learn Admission processing systems quickly. Basic knowledge of computer hardware and set up
Must be at least 21 years old and maintain a current Texas driver's license to drive any vehicle, including personally owned vehicles, on behalf of the University.

Responsibilities

Provide a positive, professional demeanor within the Admission Office, on the University campus, and when representing the University to all prospective students, families and the public.
Assist in the development and implementation of recruitment strategies to effectively target prospective students and shape the entering class.
Responsible for implementing institutional enrollment strategies in off-campus and on-campus settings.
Read and evaluate admission data including, but not limited to, applications for admission, standardized test results, secondary school and college transcripts, student-written essays and letters of reference.
Coordinate and facilitate communication to prospective students in assigned regions in standard mail and electronic formats. Extensive phone work is required.
Work proactively with the Office of Financial Aid to coordinate the delivery of financial aid packages to prospective students, including notifying members of the Financial Aid staff of merit scholarship slides awarded to prospective students within counselor’s assigned regions.
Work proactively with other offices on campus, other college/university offices and with certain government agencies while assisting transfer, non-traditional, former, veteran, veteran dependent, first-year or international students.
Must be able to participate in the setup of event materials, signage, decorations (including assembling of balloon art and branded items), and ensuring all event spaces are ready for guests.
Must be able to travel and be away from home approximately 25% of the year. A typical travel schedule finds the Transfer Admission Counselor on the road approximately six to eight weeks in the fall semester, three to four weeks in the spring, and one week in the summer.
Represent Howard Payne University in a professional manner in both appearance and actions, evidenced by always: Dressing in professional attire appropriate for a Christian university. Conducting one’s self in keeping with the Christian ethical and moral standards established by the university in its Statement of Mission and Purpose.
Represent the University to prospective students, parents, community groups, PTK groups, high school and college counselors, church administrators, businesses, community colleges and University alumni by: a. Provide group information sessions for students and their families b. Conduct personal interviews with prospective students c. Visit high schools and community colleges to talk with students and counselors d. Visit churches to talk with students and ministers e. Represent the University at college days/nights, school panel programs, National College Fairs, etc. f. Speaking on the phone g. Communicating electronically
Build relationships with all aforementioned individuals.
Provides a comprehensive assessment of student’s required application materials to the admission committee.
Responsible for the complete maintenance and processing of all application files within assigned recruiting regions.
Assist in the development and implement a personal plan for assigned territory travel: a. Determine college fairs to attend. b. Determine individual secondary school and community college visits. c. Identify key churches and schedule church visits to speak to members of youth groups, college groups, youth/college ministers and/or senior ministers of the church. d. Assist fellow admission counselors in region travel. e. Request assistance/assign fellow admission counselors and alumni representatives to recruitment events.
Assist in the development and implementation of a personal communication plan involving all constituencies central to recruiting students to the University: a. Evaluate and update personal letter flow and hand-written follow-up notes to prospective students. b. Evaluate and update e-mail and text flow. c. Evaluate and update phone calls to prospective students. d. Evaluate and regularly update personal marketing plan designed to promote the University. e. Complete tasks assigned in our customer relationship management system (CRM).
Represent the University by attending conferences and conventions as assigned.
Assist in interviewing prospective admission counseling staff members and student employees.
Responsible for shared supervision of student employees.
Obtain a detailed, working knowledge of the University and its many facets.
Provide a positive, professional demeanor within the Admission Office and the University campus, and when representing the University, to all prospective students and families or to any member of the public.