Transaction Specialist

Colliers International•San Francisco, IL

3d•$34 - $46•Onsite

About The Position

Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career. This is an fully onsite position based out of our San Francisco, CA office. About the role: As the Transaction Specialist, you will be responsible for providing proactive, administrative and financial support services. In this position, you will process deal transactions, work closely with brokers in collecting necessary documents and forms, prepare invoices, and manage signature requirements.

Requirements

3+ years of commercial real estate transaction experience.
Bachelor’s degree preferably in Real Estate, Business, Marketing, or similar field.
Proficient in MS Word, Excel, PowerPoint.
Excellent communications skills, both oral and written.

Responsibilities

Processing deal files/transactions; work closely with brokers/assistants in collecting all necessary documents and forms for deal files per company requirements.
Review and manage deal documentation necessary for revenue recognition.
Prepare commission calculations required for commission agreements.
Oversee commission billing process, including receivables tracking, for the team.
Track and apply expenses to specific deal pools for broker accounts.
Provide the Research Department and Brokers with deal compensation info when requested.
Bill clients for marketing expense reimbursements.
Assist Auditors with obtaining the necessary documentation for revenue recognition.
Track and update broker license expirations in the deal-tracking system.
Create and manage listing files.
Monitor all archived Deal Files/Listing Files. Once processed, file all listings and deals into folders on network drives.
Maintain Vendor folders with current W9’s and historical invoices by date.
Work closely with Vendors, responding to all inquiries and providing necessary documentation as needed. Ensure billing information is up to date.
Review invoices and process expenses in Coupa to correct accounts and cost centers.
Resolve purchase order, contract, invoice or payment discrepancies and documentation.