Transaction Management Associate

Fifteen Group Capital, LLC•Miami, FL

3d•Onsite

About The Position

Since 1992, Fifteen Group has built a reputation as one of the most successful multidisciplinary real estate investment companies in the market. Our entrepreneurial approach and outstanding investment track record have positioned us as a leader in opportunistic real estate investments. We pride ourselves on fostering innovation, strategic thinking, and exceptional results across our nationwide portfolio. We are seeking a highly organized and detail-oriented Real Estate Transaction Coordinator & Administrative Associate to join our Miami-based investment team. This is a unique opportunity to be at the center of a high-performing real estate investment firm, working alongside experienced professionals across acquisitions, asset management, and capital markets. In this role, you will play a critical part in driving seamless transaction execution across acquisitions, dispositions, and financings while providing operational support to the firm’s investment team. If you thrive in a fast-paced environment, have a strong command of real estate transaction processes, and bring exceptional organizational skills, this role offers meaningful exposure to complex deals and direct collaboration with senior leadership.

Requirements

Working knowledge of real estate transaction processes including acquisitions, dispositions, financings, and due diligence coordination.
Demonstrated ability to manage diligence workflows, track critical deadlines, and interface with third-party consultants and legal counsel.
Strong organizational skills with the ability to maintain accurate and accessible transaction documentation across multiple simultaneous deals.
Experience coordinating with a broad range of external parties including brokers, lenders, attorneys, title companies, and property managers.
Skilled in executive-level calendar management, meeting coordination, document preparation, and general office operations.
Ability to manage multiple concurrent transactions while maintaining meticulous attention to detail and meeting strict deadlines.
Excellent written and verbal communication skills with a professional presence and the ability to interact effectively at all levels.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), Adobe Acrobat, DocuSign, and cloud-based document management platforms.
Bachelor’s degree in Business Administration, Real Estate, Finance, or a related field preferred.
2–5 years of experience in real estate transactions, investment, brokerage, or administrative support within a commercial real estate environment.
Experience coordinating real estate transactions including acquisitions, dispositions, or financings strongly preferred.
Familiarity with due diligence processes, transaction documentation, and coordination with third-party consultants, lenders, and legal counsel.
Demonstrated ability to manage competing priorities with strong attention to detail in a fast-paced, deadline-driven environment.
Outstanding written and verbal communication skills.

Responsibilities

Manage end-to-end transaction execution for acquisitions, dispositions, and financings across multifamily and commercial real estate assets.
Oversee due diligence workflows including tracking critical dates, coordinating document collection, and managing third-party vendor deliverables such as appraisals, environmental assessments, and property condition reports.
Monitor and communicate transaction milestones including PSA execution, earnest money deposits, financing deadlines, and closing timelines to keep all parties aligned.
Manage closing logistics and ensure all required documentation is properly executed and distributed to relevant parties.
Maintain comprehensive and organized deal files including purchase agreements, loan documents, closing statements, and due diligence reports.
Maintain the transaction pipeline and update deal tracking reports for senior management on a regular basis.
Assist the acquisitions team with preparing investment committee presentations, deal summaries, and offering memoranda.
Manage digital file systems and document organization for all transaction and property records.
Serve as a key point of contact for brokers, lenders, attorneys, title companies, and property managers to ensure timely transaction progress.
Provide high-level administrative support to the acquisitions and asset management teams, including calendar management, meeting scheduling, and correspondence.
Coordinate meetings, calls, and property tours with brokers, investors, and vendors.
Assist with invoice tracking, expense reporting, and vendor payment coordination.