Transaction Coordinator

Colliers International • Chicago, IL

6d • $65,475 - $85,000 • Onsite

About The Position

Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career. This position is an Onsite role based out of our Chicago, IL office. About You: As the Transaction Coordinator, you will be responsible for providing proactive, administrative, and financial support services. In this role, you will… Support brokers, leadership, clients, and other SMEs to identify opportunities within client portfolio and prepare recommendations communicating findings. Assist with projects and deliverables specific to roll-outs, portfolio evaluations, acquisition, consolidation of information and implementation of process. Prepare final reports per client requests. Maintain property signs inventory. Order and remove all property signs for the office. Complete signage purchase orders, and marketing budget forms. Help establish protocol and customized templates for each client to include rebate tracker (if applicable), internal co-broker agreements, BOVs, RFPs, and comparison analysis. Be responsible for management of the trackers including rebate (if applicable), activity reports, and Approval Exhibits (approvals as required for each transaction). Assist with creation of RFP responses including compilation of information and graphics for new clients as well as, one off transactions for existing clients. Prepare dashboards for existing and prospective clients on an on-going basis as required for each portfolio. Create and oversee all business development deliverables for business development, account communications, or regular presentations. Review and approve all client deliverables, ensuring quality and consistency across the portfolios. Compile materials from all parties, streamline and make consistent for delivery and communication to client. Prepare and manage internal co-broker agreements and confidentiality documentation Oversee internal management process including Multi-City Assignment forms, invoices, specifically as it pertains to each account Oversee or creation of SharePoint site if applicable, and ongoing management and ensuring all information current. Follow internal protocol/checklist to proactively manage each transaction and/or project and for support reference. Work with Lease Administration group on reporting and configuration requirements for each client.

Requirements

• Bachelor’s degree is required
• Minimum 2-3 years of experience in commercial real estate lease management or transaction management or related professional services is required
• Strong organizational and solid time management skills
• Excellent attention to detail and strong process orientation
• Excellent written and verbal communication skills and interpersonal skills
• Solid understanding of financial analysis
• Demonstrates both an ability to think and work independently, as well as work in a collaborative and team-oriented environment
• Strong relationship, leadership, and management skills
• Strong computer skills, proficiency in Microsoft Office – Word, Excel, PowerPoint, Outlook.

Nice To Haves

• Experience working with corporate clients or occupiers of real estate is strongly desired
• Holds a commercial real estate license in the state of IL.
• Adobe InDesign a plus

Responsibilities

• Support brokers, leadership, clients, and other SMEs to identify opportunities within client portfolio and prepare recommendations communicating findings.
• Assist with projects and deliverables specific to roll-outs, portfolio evaluations, acquisition, consolidation of information and implementation of process.
• Prepare final reports per client requests.
• Maintain property signs inventory.
• Order and remove all property signs for the office.
• Complete signage purchase orders, and marketing budget forms.
• Help establish protocol and customized templates for each client to include rebate tracker (if applicable), internal co-broker agreements, BOVs, RFPs, and comparison analysis.
• Be responsible for management of the trackers including rebate (if applicable), activity reports, and Approval Exhibits (approvals as required for each transaction).
• Assist with creation of RFP responses including compilation of information and graphics for new clients as well as, one off transactions for existing clients.
• Prepare dashboards for existing and prospective clients on an on-going basis as required for each portfolio.
• Create and oversee all business development deliverables for business development, account communications, or regular presentations.
• Review and approve all client deliverables, ensuring quality and consistency across the portfolios.
• Compile materials from all parties, streamline and make consistent for delivery and communication to client.
• Prepare and manage internal co-broker agreements and confidentiality documentation
• Oversee internal management process including Multi-City Assignment forms, invoices, specifically as it pertains to each account
• Oversee or creation of SharePoint site if applicable, and ongoing management and ensuring all information current.
• Follow internal protocol/checklist to proactively manage each transaction and/or project and for support reference.
• Work with Lease Administration group on reporting and configuration requirements for each client.

Benefits

• Employees (and their families) are provided options for employer subsidized medical benefits including RX, dental, vision as well as employer paid basic life/AD&D insurance and short-term / long-term disability.
• Employees are able to enroll in our company’s 401k plan, which includes an employer match.
• Employees will also receive 10 days of sick leave and a minimum of 15-days vacation annually.
• Certain senior-level roles are eligible for unlimited time off.
• Employees will also enjoy 10 paid holidays plus two personal flex days throughout the calendar year.
• Twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) for paid parental leave will also be available for use after successful completion of 90 days of employment.
• Individuals may be eligible for different or additional benefits under applicable state law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level