Transaction Coordinator assistant
About The Position
We’re searching for a diligent real estate administrative assistant. You’ll be responsible for managing all paperwork in a timely manner, notifying clients of approaching deadlines, ensuring each deal goes through the proper legal channels, scheduling appointments and walkthroughs, and providing superb customer service. In addition, you’ll work with other staff members to market our brand and arrange company events in the community. Applicants should be extremely thorough, possess great interpersonal skills, and have basic knowledge of paperwork processes and database management. If this sounds like you, apply today!
Requirements
- Previous real estate transaction coordination or administrative/management experience. (preferred but not required if you’re a fast learner!)
- Must have a valid Alaska Real Estate License or be willing to obtain one.
- Knowledge of real estate processes, contracts, and compliance requirements
- Excellent organizational and time-management skills with the ability to prioritize multiple deadlines
- Strong communication skills—professional, friendly, and proactive
- High attention to detail, accuracy, and problem-solving abilities
- Ability to juggle multiple tasks and stay calm under pressure
- Tech-savvy (familiarity with CRM systems, e-sign platforms, Adobe suite, Canva, MLS, etc.)
Responsibilities
- Oversee all aspects of real estate transactions from executed contract to closing
- Review and manage contracts, disclosures, and all required documentation for accuracy and compliance
- Track key deadlines and ensure timely completion of all transaction milestones
- Maintain regular communication with clients, agents, lenders, escrow/title, and other parties involved in the transaction
- Update transaction files, databases, and CRM systems to ensure accurate records
- Provide administrative and operational support to our sales & management team
- Provide top-notch support that helps clients feel cared for every step of the way
- Assist in marketing duties, to include but not limited to, creating flyers, real estate ads, posting marketing on our company social media platforms & websites
- Assist in planning company events
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
