Training & Records Coordinator, Nuclear

Aecon•Mount Laurel, NJ

28d•Onsite

About The Position

At Aecon Engineering Services Inc. (United), we are a team of engineers, builders, planners, and thinkers that design and build today’s infrastructure, for tomorrow. We come to work every day committed to drive growth and delivering projects that matter for our clients, ourselves, and our communities. Through our work in the nuclear, conventional generation, renewable and power delivery markets, we create resilient infrastructure to last generations. In December 2024, United Engineers and Constructors was acquired by Aecon Group Inc. Aecon and United have a proven working relationship and the United team continues to operate in the market as an engineering, procurement and construction (EPC) company. We are seeking an enthusiastic Nuclear Training and Records Coordinator to support our Power Generation Group in our Charlotte, NC office. Responsibilities include training and records management support to our engineering and design teams working on power generation projects including nuclear plant modifications to new build nuclear and conventional generation.

Requirements

Education: High school diploma or equivalent and advanced secretarial training.
Experience: 4 years of prior related experience preferred. Requires working knowledge of commonly used PC applications such as word processing, spreadsheets, and databases.
Proficiency with Microsoft Office – Word, PowerPoint, Outlook, and Excel required
Level Specific Responsibilities: Under general supervision and acting on own initiative, performs advanced secretarial, clerical, and administrative duties for Executive-level management. Possesses extensive knowledge of office practices and procedures. Possesses and displays the ability to apply techniques, procedures and criteria in carrying out a wide variety of related clerical and administrative tasks for executive management.

Responsibilities

Nuclear Training Coordinator – Work with Operations on training needs and ensure that staff is trained accordingly.
Works closely with Operations to identify training needs
Assigns training and ensures staff is trained accordingly
Monitors training revisions and works with Operations to determine additional training needs
Maintains tracking tool
Identify staff with missing or delinquent training
Archives training records
Nuclear Records Coordination
Works closely with Operations to identify record retention needs
Hosts routine meetings with Operations to maintain pulse on archiving needs
Maintains tracking tool/list for each project of records and when they were archived
Assists with all auditable project documents, training records, CAP Records, etc. as needed
Performs advanced clerical and administrative support duties for Executive-level management.
Assignments generally involve work of a confidential nature and require knowledge of the practices and procedures of the function, company products, policies, and programs.
Assembles and analyzes information, prepares reports, manuals, agendas, correspondence and memoranda.
Answers mail and inquiries on own initiative, follows up with other departments to ensure that requests are carried out.
Coordinates activities across departments.
Arranges and makes notifications of appointments and travel reservations/arrangements.
Checks and processes expense reports.
May take dictation and transcribe notes for letters, memos, or reports.
Prepares materials in final form from very rough and involved drafts which may utilize frequent use of technical terminology and which combine materials from several sources.
Plans layout of complex reports and statistical tables.
Interfaces with other Administrative Assistants to share or coordinate workload.
Schedule meetings, create/maintain various reports, create/compile presentation material, follow-up, and send memorandums as needed
Work with the Project(s) and Finance to open project charge codes
Work with HR and IT and assist with employee onboarding and offboarding activities for the office.
Work closely with QA management in preparation of nuclear audits and support as needed
Arrange luncheons and events
Greet visitors and assist them in the office
Support projects as needed
Support Project Directors with Contract Initiations
Support Project Directors with employee outings