Training Program Administrator

City of Hope-posted 3 months ago
Duarte, CA
5,001-10,000 employees
Hospitals
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Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today. With oversight and direction from the Graduate Medical Education (GME) Office and Program Director, the GME Training Program Administrator is responsible for the operational and daily management of the accredited/non-accredited residency/fellowship training program. Requires a comprehensive and detailed understanding of national accreditation and hospital policies, as well as a high degree of initiative and independent judgment. The Administrator will assist the Program Director in developing and maintaining the educational quality of the training program and ensuring compliance with ACGME or other accreditation standards as well as any other regulatory requirements. The position will perform educational and administrative tasks and services in support of the Program Director.

  • Coordinates educational activities (e.g., didactic conference schedule, Grand Rounds, student rotations, etc.) that support the program's curriculum and adhere to ACGME requirements.
  • Assists in supporting compliance to GME policies and procedures and related departmental policies.
  • Maintains GME training program policies and procedures that are consistent and compatible with those adopted by the hospital and institution-specific policies developed by the GME Office and GME Committee.
  • Provides guidance to trainees on training program, GME policies, and non-clinical aspects of the training program.
  • Works with the Program Director to coordinate the resident & fellow recruitment processes, including the initial screening, examining, comparing, and processing of applications; evaluate applicant applications for completeness; notify applicants of decision to interview and schedule interviews; correspond with applicants; gather interview summary information.
  • Performs all Match responsibilities and corresponds with newly matched residents/fellows about requirements and process for appointment to the hospital.
  • If applicable, assists with quota review and rank list entry and certification in NRMP (National Residency Matching Program).
  • If applicable, maintains the ERAS database (Electronic Residency Application System) and oversees its processes during the Recruitment season.
  • Coordinates creation, dissemination and monitoring of rotation block schedules, clinic and call schedules; updates schedules to maintain accuracy as needed.
  • Bachelor's Degree; 4 years of experience may substitute for educational requirements.
  • 1 year (with Bachelor's Degree) of experience working in medical education or health care setting, familiarity with the organization and process of graduate medical education.
  • Progressive administrative support experience or equivalent, demonstrating successful office coordination experience.
  • Prior ACGME program administrator experience preferred.
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