Training & Development Administrative Coordinator

Aston Carter • Olathe, KS

11d • $24 - $26 • Onsite

About The Position

The Administrative Coordinator supports the Training Development team by coordinating and facilitating training activities for internal employees nationwide. This role manages the shared training inbox, performs core LMS administration, and keeps stakeholders informed through clear, timely communication. Success in this position includes accurate training assignments, smooth onboarding, responsive support, and consistently high standards of detail.

Requirements

• 2-3 years of office/administrative experience
• Proficiency in administrative support, data entry, Microsoft Office, and Microsoft Excel
• Strong communication skills and attention to detail

Nice To Haves

• Experience working in a training development environment is a plus
• Experience with training development and administrative office tasks

Responsibilities

• Manage the shared inbox by triaging and responding to training enrollment/completion emails, and route items to the appropriate trainer or process step.
• Perform LMS administration tasks such as creating and maintaining learner profiles for new hires, assigning required training based on role/location/business unit attributes, auditing filters/attributes regularly to ensure correct training paths, and tracking completions while following up on past-due items.
• Coordinate and schedule training sessions by partnering with trainers, publishing calendars, sending reminders, and updating attendees and materials as changes occur.
• Utilize Excel at an intermediate level to maintain rosters, clean data dumps, build tracker spreadsheets, and produce status updates by applying formulas.
• Draft clear, professional messages across Outlook and Teams to explain processes to internal customers and de-escalate challenging interactions when needed.
• Ask clarifying questions, document SOPs, and suggest improvements that reduce manual work and prevent assignment errors in the LMS.
• Identify attribute mismatches or automation breaks and coordinate fixes with the team.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees