Tradeshow & Events Manager

ZEISS Group

141d • $87,600 - $109,500

About The Position

As a Trade Show & Events Manager, you get to work with an astonishing team that plays a vital role in ZEISS Ophthalmology Trade Show and Events. The Trade Show & Events Manager will lead the planning and logistical operations of Carl Zeiss Meditec USA, Inc.’s participation in complex trade shows, events, seminars, and meetings. This role will direct cross functional staff and vendors to execute tradeshows, meetings and events to consistent high standards. Set daily priorities based on individual tradeshow calendar and deadlines. Act independently to make important decisions with minimal supervision. Elevate the comprehensive tradeshow experience — from planning through execution — by creating exceptional experiences under extremely demanding conditions.

Requirements

• Four-year college degree
• Minimum of 5 years experience in complex national trade show and event coordination
• Must possess excellent interpersonal skills and must be a team player
• Must show demonstrated success managing non-reporting cross functional teams
• Must be able to work independently and take initiative in problem solving and decision-making
• Ability to analyze the entire planning process and execute preventative measures to insure requirements are achieved
• Excellent written, verbal and organizational skills
• Must be able to prioritize and handle a variety of projects simultaneously
• Prior medical tradeshow experience preferred
• Must be able to travel a minimum of 30% a year, for a week or more at a time
• Must be able to lift up to 25 pounds

Responsibilities

• Lead, direct and motivate cross-functional team members and vendors to execute participation in tradeshows, meetings and events to high standards
• Travel to trade show event locations and lead booth install, de-install, and on-site booth management
• Lead booth layout, according to marketing and sales strategy, budget, and brand guidelines
• Lead new booth design efforts, in collaboration with global tradeshow team and according to marketing and sales strategy, budget and brand guidelines
• Create and manage ancillary events
• Create and manage support staffing plans for tradeshows and ancillary events, when needed
• Create and manage detailed budgets up to $1.5M per event; provide monthly reporting
• Track and process accounting, to include accuracy of invoices and timely payment processing
• Negotiate pricing and contracts with vendors
• Schedule and lead regular tradeshow and event planning meetings in collaboration with Marketing and Sales leadership
• Provide regular status communications to stakeholders in collaboration with Marketing Communications, Marketing and Sales leadership
• Manage Housing
• Consolidate, coordinate and process inventory and non-released equipment requests
• Lead and formalize post-event debriefs
• Submit Sunshine reporting in collaboration with Marketing Communications
• Provide support staffing to tradeshow team
• Utilize standard digital tools to manage tradeshows and communications
• Monitor competitors and industry for trends and shifts in market

Benefits

• Medical
• Vision
• Dental
• 401k Matching
• Employee Assistance Programs
• Vacation and sick pay

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees