Trade Show Coordinator
About The Position
We are looking for a Trade Show Coordinator. The Trade Show Coordinator plays a critical role in executing Clear Touch and their affiliate brands' national event strategy. This position supports the planning, logistics, and on-site execution of 100+ trade shows and events annually, working cross-functionally with Sales and Marketing to ensure seamless brand representation. This position will travel up to 60% of the time. This position will be a “road warrior”, prepping, setting up, and running our trade shows onsite. Clear Touch operates its own event warehouse and showcases large-format displays (32”–98”) and hands-on physical work, essential components of the position, to assist in setting up for events and some prep work. This role is ideal for someone who thrives in a fast-paced environment, enjoys both strategic planning and hands-on execution, and takes pride in operational excellence. This position will be crucial for the execution of trade shows and working the trade show booths. This position will report directly to the Senior Event Manager.
Requirements
- 1-2 years of experience in event coordination, logistics, operations, or a related role
- Strong organizational skills with exceptional attention to detail
- Ability to manage multiple projects and deadlines in a fast-paced environment
- Proficiency in Google Sheets and/or Microsoft Excel
- Ability to lift and maneuver up to 75 lbs regularly
- Willingness to travel and work occasional evenings or weekends
- You have the ability to work in a fast-paced environment
Nice To Haves
- BA/BS degree in logistics or event management
- Knowledge of trade shows and its logistics
Responsibilities
- Plan, coordinate, and execute logistics for in-person trade shows, including shipping, electrical orders, material handling, and pre-show documentation
- Serve as the on-site event lead for events, ensuring brand standards and execution excellence
- Working trade show booths, demoing products, and capturing leads
- Coordinate and execute event setup and teardown
- Compile post-event feedback and insights to improve future events
- Communicate timelines, tracking details, and pre-event information to internal teams and partners
- Assist with pre/post show marketing for events
- Transport supplies to events within an eight-hour radius of the home office or warehouse
- Communicate effectively with supervisors, coworkers, vendors, and show organizers
- Order event services and supplies through show organizers and vendors
- Support event marketing initiatives, including email campaigns and social media promotions tied to trade shows
- Collaborate with sales and marketing to ensure consistent messaging and effective event presence
- Assist with distributing and managing event marketing materials, including brochures, giveaways, signage, and branded apparel
- Assist with the organization, maintenance, and inventory of the Clear Touch Event Warehouse when needed
- Drive company vehicles, including sprinter vans and box trucks, as required
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
11-50 employees
