TRACK Clerk

Valero•Los Angeles, CA

6d•$37,400 - $51,500•Onsite

About The Position

Assists with the effective operation of the TRACK system based on established processes/procedures. Supports and assists other departments and timekeepers using the TRACK system on a daily basis. Sets-up new user profiles and maintains security for the TRACK System within established procedures. Ensures badges are appropriately set up and activated. Assists with assigning agreed upon schedules and pay formulas to each contract employee in TRACK and verifies accurate pay rates. Assists with generating contractor workforce schedules, including shifts and days onsite. Allocates billable hours for each contractor to one or more charge-to codes based on corporate and plant standards. Downloads information into SAP when allocations are completed and approved on contractors. Reviews timesheets and work schedules, and enters time worked for each contractor into the TRACK system based on established processes/procedures. Performs verification of invoices against the TRACK System and assists with resolving discrepancies based on set procedures in a timely manner. Assists with various reports as required for contractors and/or management. Assists with system upgrades. This position is hourly nonexempt status, which means you are eligible for overtime pay. The range for this position is $37,400 to $51,500 and represents Valero’s good faith and reasonable estimate of the range of expected compensation at the time of this posting. Actual compensation will be determined based on a number of job-related factors, including but not limited to, the individual’s qualifications and experience.

Requirements

High school diploma or GED required
Able and willing to work on-site, in-person at the Valero Wilmington Refinery, required.
Good attention to detail.
Ability to learn job specific computer applications.
Basic skill using Microsoft Office programs (i.e., Word and Excel).
Ability to read and interpret company policies, regulatory guidelines, and other work-related documentation.
Ability to abide by confidentiality requirements when working with sensitive information, results, and communications.
Skill in providing thorough, efficient, and effective customer service to individuals at all levels within the organization.
Ability to communicate effectively through written and verbal methods.
Ability to accomplish work within required timelines, including short, long, and emergency timeframes.
Ability to cross-train in other department duties to ensure efficient coverage department responsibilities.
Ability to work with others to accomplish challenging assignments.
Ability to multi-task and prioritize multiple assignments to ensure completion of tasks within stated time requirements.
All successful candidates must be eligible to obtain a TWIC card (Transportation Worker Identification Credential). It is Valero’s policy that employees must wear this card at all times while working at the refinery. Please review eligibility criteria at https://www.tsa.gov/for-industry/twic.

Nice To Haves

Bachelor's or higher level degree preferred
1 year of administrative experience preferred
Experience with accounts payable and/or refinery maintenance or capital expenditure administration preferred

Responsibilities

Assists with the effective operation of the TRACK system based on established processes/procedures.
Supports and assists other departments and timekeepers using the TRACK system on a daily basis.
Sets-up new user profiles and maintains security for the TRACK System within established procedures.
Ensures badges are appropriately set up and activated.
Assists with assigning agreed upon schedules and pay formulas to each contract employee in TRACK and verifies accurate pay rates.
Assists with generating contractor workforce schedules, including shifts and days onsite.
Allocates billable hours for each contractor to one or more charge-to codes based on corporate and plant standards.
Downloads information into SAP when allocations are completed and approved on contractors.
Reviews timesheets and work schedules, and enters time worked for each contractor into the TRACK system based on established processes/procedures.
Performs verification of invoices against the TRACK System and assists with resolving discrepancies based on set procedures in a timely manner.
Assists with various reports as required for contractors and/or management.
Assists with system upgrades.