Track and Field Specialist

RENO SPARKS CONVENTION AND VISITORS AUTHORITY • Reno, NV

22d

About The Position

The Indoor Track and Field Specialist for the Reno – Sparks Convention & Visitors Authority will serve as the consultant and liaison to the University of Nevada’s athletics department, the Pacific Association / USA Track & Field, other outside organizations and collegiate conferences, and special events requesting use of the facility during the prescribed national competitive indoor track & field season.

Requirements

• Bachelor’s Degree from a four-year college or university, or 3-4 years’ experience managing/maintaining an indoor track and field center. Equivalent combination of education and experience is also acceptable.
• Must have knowledge of maintenance practices and care of indoor rubberized tracks.
• Extensive knowledge of processes as they apply to the coordination of track and field events.
• Extensive knowledge of regulatory ordinances as they apply to publicly occupied facilities.
• Effective negotiation skills.
• Ability to organize, direct and coordinate the activities of vendors.
• Ability to read, comprehend, and interpret documents, manuals, reports, floor plans, and blueprints.
• Proficient in basic computer skills and software programs including but not limited to Microsoft Word, Excel, PowerPoint, and Outlook.
• Knowledge of occupational hazards, safety requirements for public assembly, and fire and safety rules and regulations.
• Must be familiar with various organizational and administrative functions and review practices.
• Must be detail oriented, have good problem-solving skills, and have exceptional organizational skills as well as ability to prioritize multiple tasks and coordinating work with other sections of the facilities.
• Ability to provide excellent and efficient customer service and public relations.
• Must possess strong written and oral communication/presentation skills with the ability to effectively communicate with staff, superiors, visitors, vendors, and the public.
• Must have a professional attitude and appearance.
• Must possess a valid Nevada driver’s license.
• Frequently required to sit, stand, walk, squat, bend (at neck and waist), twist, reach above & below shoulder level as needed.
• Occasionally required to climb or balance, kneel, crouch, or crawl, talk and hear.
• Frequently required to use hands to finger, handle, or feel objects, tools, or controls.
• Simple grasping as well as repetitive use of hands and fine hand manipulation are needed to accomplish essential functions.
• Frequently lift and/or move up to 50 pounds.
• Specific vision abilities required by this job include close, distance, color, peripheral vision, and the ability to adjust focus.

Nice To Haves

• Knowledge of contracting preferred.

Responsibilities

• Facilitate and maintain the seasonal & daily use schedule (open times, practices, meets, special use permits for events) for the Reno Sparks Convention Center’s Hall 4 and Hall 5, reserving time periods accordingly within the designated Indoor Track & Field season (“Season”).
• Assist the RSCVA’s Director of Sports Development or their designee(s), in finalizing Request for Proposals from groups seeking to reserve / secure use of the venue during the Season.
• Assist the Director of Sports Development or their designee(s) in providing information on the rental costs (lighting, heating, etc.), equipment usage (materials and event-specific necessities), staffing requirements (ticketing, electrical, maintenance, custodial, office), sub-contracting (internal lead meet personnel, event officials, athletic certified trainers, emergency management personnel).
• Serve as a consultant to clients and potential clients interested in booking and scheduling indoor track and field events.
• Generate leads for future business in the off-season.
• Serve as the in-person representative to coordinate pre-and post-event planning meetings.
• Work as the intermediary between the RSCVA’s controlling groups (finance department, etc.) within the facility use contract.
• Assist building management in securing all necessary documentation required for rental of facility (i.e. Certificates of Insurance, etc.)
• Assist the RSCVA’s Director of Sports Development or their designee(s) in procurement process(es).
• Provide general and event-specific “meet information packets” for outside producers to structure day and time commitments with regards to set-up, take-down, in-meet order of events, and other internal matters. This duty would relate with and report to other RSCVA department leaders.
• Work with RSCVA Safety Manager to prepare an Emergency Action Plan for the producer based on the participation volume for the meet.
• Assist the RSCVA’s Director of Sports Development or their designee(s) as requested with vetting local, youth, open, collegiate, national (USATF) and other document bids.
• Work as liaison with University of Nevada Reno as it relates to all Nevada agreed upon (6) Collegiate Meets.
• Oversee and work with Mondo, Truckee Meadows Construction and UCS Equipment during the initial installation/load in and load out process of the track.
• Create and document Standard Operating Procedures for load in and load out process of the track.
• Create and maintain inventory protocols – for track and equipment before and after practices and meets.
• Manage (same) functions as it relates to Event/Meet procedures and inventory control.
• Perform periodic inspections of the track during periods of storage.
• Ensure proper storage methods are being performed per the agreement with the University of Nevada Reno.
• Audits and determines condition and maintenance needs of the track are being met.
• Complies with federal, state, local laws that govern business practices.
• Complies with all of the State of Nevada standards that apply to the position including conducting business in an ethical and trustworthy manner at all times.
• Completes informational reports as required.
• Consistently demonstrates positive, interpersonal relations with all constituencies; cooperate harmoniously with others in the accomplishment of the RSCVA’s strategic goals and objectives.
• Maintains confidentiality at all times.
• Is knowledgeable in the RSCVA Safety Program and takes necessary steps to maintain a safe work environment.
• Adheres to safe work practices to prevent injuries.
• Establishes and maintains effective working relationships with others.
• Adheres to attendance and punctuality requirements per RSCVA policy.
• Provides proper notification for absences and tardies.
• Takes corrective action to prevent recurring absences or tardies.
• Uses time effectively and constructively.
• Does not abuse supplies, equipment, and service.
• Observes all RSCVA and departmental policies governing conduct while at work (e.g., telephone and computer use, electronic messaging, smoking regulations, parking, breaks and other related policies).
• Performs other duties as assigned or requested.

Benefits

• The Reno-Sparks Convention & Visitors Authority offers a comprehensive benefits package to all full-time employees:
• 100% employer paid Medical, Dental, Vision, Group Life, Long-term and Short-term Disability Insurance for employees.
• 50% employer paid Medical, Dental, Vision and Group Life Insurance for dependents.
• Enrollment in the Public Employees Retirement System of Nevada – 100% employer paid contributions.
• Paid vacation and sick time.
• 12 paid holidays and 1 floating holiday.
• 457(b) Deferred Compensation plan.
• Additional voluntary supplemental insurance programs

What This Job Offers

• Job Type: Full-time